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Annual Meeting Coordinator

3 months ago

Linthicum Heights, United States Sparks Group Full time
Job Summary/Company:

Are you looking to work for a nonprofit organization with a well-established mission of improving healthcare quality? Sparks Group has partnered with a Medical Association looking for a HYBRID Annual Meeting Coordinator to assist in year-round meeting planning. If you bring a passion for meeting planning, an outgoing personality, and eagerness to grow in the meeting and convention space, apply today

This position requires to work 3 days on site.

Responsibilities:
  • Coordinates function space for events, conducts analytical research on meeting/event history and communicates with clients to determine meeting needs.
  • Creates overall meeting planning timelines, assist with budgeting, and maintain the annual meeting logistics database. Serves as technology expert regarding EMS meeting space management and reporting capabilities.
  • Serves as the logistics point of contact for industry-sponsored symposia events, ensuring accurate reporting, coordination of exhibitor meeting space requirements, and providing retrieval reports after the annual meeting. Payment arrangements are clarified with clients and vendors.
  • Utilizing new technologies, effectively participates in the yearly budgeting analysis process, finding new ways to incorporate cost savings into the logistics process.
  • Manages logistics and requirements regarding virtual meeting audio visual and internet requirements, looking for budgetary efficiencies.
  • Works with hotels, convention centers, vendors, and clients to gather and communicate logistics information. Maintains all updated floor plans and drawings.
Qualifications/Background Profile:
  • Bachelor's degree preferred
  • Minimum 3 years' experience
  • Strong written and verbal communication skills
  • Proficient in Microsoft Office
  • Ability to organize and prioritize work


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This job is Hybrid Remote.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

This Position Requires U.S. Citizenship

This Position May Either Require COVID-19 Vaccination or Regular Testing