Records Document Controller

2 weeks ago


Greensburg, United States Urban GIS Full time
Job DescriptionJob Description

Company Description

Urban GIS, Inc. is a full-service Geographic Information Systems (GIS) consulting firm with a national presence. Founded in 2007, our mission is to make your world your way through innovation, integration, and informed decision orchestration.

Role Description

This is a full-time hybrid role for a Geographic Information Systems Consultant at Urban GIS. The Consultant will be responsible for day-to-day tasks such as data management, analysis, and working with geospatial data. The role is located in Greensburg, PA, with flexibility for some remote work.

Job Overview:

We are seeking a detail-oriented and organized Records Document Controller to join our team. The Records Document Controller will play a crucial role in managing, organizing, and maintaining all business-related documents. This individual will be responsible for tasks ranging from scanning and uploading documents to creating templates for company-wide use. The Records Document Controller will provide compliance with laws and regulations while facilitating efficient document retrieval for authorized personnel.

Responsibilities:

  1. Scan and Upload Documents:
    • Utilize document management software to scan and upload paper documents, following company procedures and maintaining accuracy.
  2. Technical Document Management:
    • Collect, register, and organize all technical documents, including drawings and blueprints, in the company's document management system.
  3. Document Review and Update:
    • Regularly review and update documents to ensure accuracy, maintenance, and adherence to quality control standards.
  4. Communication and Information Sharing:
    • Keep all personnel informed about new document versions, changes, and procedures for obtaining document access.
  5. Cross-Departmental Record Handling:
    • Manage records across various departments, ensuring seamless accessibility for authorized personnel while maintaining confidentiality.
  6. Confidentiality Maintenance:
    • Uphold strict confidentiality regarding sensitive documents, implementing security measures to protect sensitive information.
  7. Collaboration with Team Members:
    • Collaborate with other team members and departments to facilitate document-related processes and resolve any issues or discrepancies.
  8. Continuous Improvement:
    • Participate in the continuous improvement of document management processes and recommend enhancements to increase efficiency and accuracy.

Qualifications:

  • High attention to detail and organizational skills.
  • Proficiency in document management software and MS Office Suite.
  • Strong communication and interpersonal skills.
  • Ability to handle sensitive information with confidentiality.


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