Event Assistant

2 weeks ago

Washington, United States Percepta House Full time
Job DescriptionJob Description

Job Title: Event Assistant

Overview:

We are seeking a dynamic and organized individual to join our team as an Event Assistant. In this role, you will play a pivotal part in ensuring the smooth execution of various events, ranging from corporate conferences to community gatherings. You will work closely with our Event Coordinator and other team members to contribute to the success of each event.

Responsibilities:

  1. Pre-Event Preparation:

    • Assist in event planning and logistics, including venue selection, vendor coordination, and equipment setup.
    • Aid in creating event timelines, schedules, and checklists.
    • Help with obtaining necessary permits and licenses for events, as required.

  2. On-Site Support:

    • Provide on-site assistance during events, including setup, registration, and attendee assistance.
    • Coordinate with vendors, suppliers, and venue staff to ensure everything runs smoothly.
    • Address any issues or concerns that arise during events promptly and effectively.

  3. Communication and Coordination:

    • Serve as a point of contact for event attendees, vendors, and internal team members.
    • Communicate event details and updates to relevant stakeholders in a clear and timely manner.
    • Assist in coordinating transportation, accommodations, and other logistics for speakers or VIP guests.

  4. Marketing and Promotion:

    • Assist with promoting events through various channels, including social media, email newsletters, and website updates.
    • Help create marketing materials such as flyers, posters, and online advertisements.
    • Collaborate with the marketing team to ensure consistent messaging and branding for events.

Requirements:

  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Ability to multitask and work effectively under pressure in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Flexibility to work evenings, weekends, and holidays as needed.
  • A passion for creating memorable experiences and fostering community engagement.


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