Executive Administrative Assistant

4 weeks ago

Reno, United States Reno Behavioral Healthcare Hospital Full time
Job DescriptionJob Description

The Executive Administrative Assistant provides high-level independent administrative support to the Chief Executive Officer (CEO) in meeting external and internal organizational needs that would otherwise require the CEO's time.

  • Manages extremely active calendar of appointments for the CEO.
  • Assists with the MD calendar, coordinating meetings, drafting routine correspondence.
  • Acts as department resource in answering questions or directing concerns to the appropriate person.
  • Coordinates and attends meetings.
  • Prepares agenda and minutes for scheduled meetings.
  • Answers phone calls and screens calls for the CEO and sets up appointments as needed.
  • Makes travel arrangements when needed.
  • Assists other leadership as necessary.
  • Resolves issues relevant to job functions, office procedures and work flow to ensure efficiency in the administration office.
  • Manages special projects as designated by the CEO.
  • Assists with MD credentialing.
  • Helps organize and maintain legal documents.
  • Manages contract authorization process.
  • Organizes events as directed by the CEO.

Requirements

  • Minimum two (2) years’ previous experience as an Executive Assistant
  • Maintains confidentiality of employees and vendors at all times.
  • Detail oriented with accurate data entry skills.
  • Strong verbal and written communication.
  • Proficiency with software and/or equipment (Microsoft Office applications including Outlook, Word, and Excel.)
  • Strong organizational skills with ability to prioritize projects, work relatively independently, manage multiple tasks, and meet deadlines.
  • Problem solving and decision-making skills.
  • Ability to exercise good judgment in a variety of situations, many of which are confidential.

Benefits

We proudly offer the following benefits available first of the month following just one month of employment:

  • Competitive rates
  • Tuition reimbursement
  • Comprehensive package of benefits to include:
    • Medical
    • Dental
    • Vision
  • Life, Pet, Identity Theft Insurance
  • 401k
  • Generous paid time off
  • Short Term and Long Term Disability

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