Human Resources Receptionist

DESCRIPTION OF POSITON

This job description is a record of the essential functions of the listed job. The job description provides the employee, CEO, Human Resources, Employee Health, applicants, and other agencies with a clear understanding of the job, where it fits into the organization, and the skill and work requirements in relation to other jobs. Jobs are always changing to some degree and the existence of the approved job description is not intended to limit normal change and growth. The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

POPULATION SERVED

The position does not involve direct patient care for a population of patients ages 18 and older. Age specific experience and/or special training and/or expertise are not required to serve this population.

POSITION SUMMARY

Under the direct supervision of the HR Clerk, the HR Receptionist performs a wide variety of clerical and technical and office duties. They will provide customer service, both in-person and by telephone; screen and direct telephone calls; take and relay messages; answer questions from employees and the general public regarding human resources issues, rules, and regulations relating to human resources management.

POSITION QUALIFICATIONS

This position requires a High School Diploma or equivalent. Experience in a Human Resources setting is preferred but not required. Must have knowledge and skill in using computer software with emphasis on basic word processing and spreadsheet applications in Windows environment, as well as, skill in operating various office equipment. Must have the ability to communicate with employees, the public and management in a courteous and professional manner. Must have the ability to alphabetize and organize objects. Must have the ability to maintain confidentiality.

DUTIES AND RESPONSIBILITIES

· Provide general clerical support to the HR Department and Employee Health Nurse (i.e., compose and type letters, memoranda, and other correspondence related to human resources programs and activities).

· Assist with coordinating recruitments and examinations (i.e., notify candidates of application/employment status; physical exams; verify licenses/certifications).

· Perform a variety of general office support duties; make copies; maintain calendar of activities, meetings, and various events for assigned staff.

· Operate a variety of office equipment including a computer, copier, and facsimile machine; utilize various computer applications and software packages.

· Make and distribute copies of orientation packets to new employees

· File documentation concerning grievances, terminations, absences and performance reports

· Compile spreadsheets (i.e. new orientation employee list, termination list, active employee list, etc.

· All other job duties assigned.