Office Support Assistant

1 month ago

Lafayette, United States SGI Global, LLC Full time
Job DescriptionJob Description

SGI Global is seeking an Office Support Assistant to support the United States Attorney's Office (USAO), Western District of Louisiana in Lafayette.

*Position is contingent upon award*

Job Duties:

  • Performs Receptionists duties, including answering the phones, directing calls to appropriate individuals, greeting and screening visitors, controlling access to the office by ensuring that only cleared visitors enter the
    space, log all visitors into the visitor database per policy, log incoming packages and notify staff of deliveries to the office.
  • Processes and distributes incoming/outgoing mail. Ensures mail metering machine is working properly and has sufficient postage.
  • Inventory general office supplies ensuring that supply and copy rooms are stocked with commonly used items. Notify purchase card holders of common supplies and special orders that need to be placed. Keep supply and copy rooms orderly.
  • Receives supply deliveries and inspects incoming shipments to verify contents and quality. Notify purchase card holder of supplies received and assist with distribution of supplies to the appropriate location.
  • Serves as UFMS and USA Forms Data Entry Role Holder.
  • Assists with copy machine/printer issues, including toner cartridges and repairs needed. Escorts technicians during visits to the office.
  • Escorts movers/installers/other technicians when they come to the office.
  • Safely stock, unpack, and relocate various office supplies, deliveries, and furniture up to 50 pounds.
  • Assists with physical inventory of office equipment (counting, locating, bar-coding). Assists with the process of excessing furniture and equipment.
  • Assists with maintaining government vehicle logs of mileage and charges.
  • Assists legal support staff on an as needed basis for special copy and scanning projects.

Qualifications:

  • A high school diploma or equivalent;
  • One year experience in clerical, office, or administrative support services;
  • A U.S. Citizenship;
  • Proficiency in Microsoft Office Suite, word processing, document management, business administration, and data entry;

SGI Global provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.



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