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Accounts Payable Specialist

2 months ago

Kennett Square, United States Tri-M Group Full time
Job DescriptionJob DescriptionSalary:

Do you want to work for a company where people are first?  Are you ready to work for a company where you are an owner?


Here at The Tri-M Group, LLC we are an employee owned (ESOP) company placing our employees first, knowing that highly trained, skilled, and compensated workforce can better serve our customers, our families and our communities.  We’ve built a reputation for delivering quality and professional commercial electrical services with safety as a top priority.  In addition, we place a strong emphasis on our employees, and it starts with hiring the best and brightest talent in the industry

 

Check out Tri-M’s comprehensive benefit list below the job description


Summary Description

Assists the AP Supervisor with various tasks necessary to prepare, enter and pay approved company expenditures and maintains accounts payable files, inventory records and job costing records


Duties and Responsibilities

Essential Functions:


  • Complies with and ensures compliance with all Tri-M safety policies and procedures.
  • Complies with and ensures compliance with all Tri-M employment policies and procedures including standards of conduct and appearance to reflect positively on the Company.
  • Assists AP Supervisor with coordination and enforcement of AP policies and procedures in conjunction with CFO and Controller.
  • Performs various tasks necessary to pay properly approved company expenditures per CFO and Controller approval.
  • Handles calls from vendors regarding open invoices, payment approvals and payment schedules. 
  • Monitor Accounts Payable email.
  • Responsible for processing all non-payroll expenses and disbursements in accordance with Tri-M’s Month-End close deadlines.
  • Responsible for processing two-step invoices.
  • Responsible for properly posting Vendor credits and ensures unused credits are refunded to the company.
  • Responsible for monthly disbursements for all discount vendors; and recurring monthly invoices.
  • Responsible for returning invoices, with discrepancies, to vendors with explanation, and responsible for obtaining those invoices for processing.
  • Assists with preparation of Vendor payment registers.
  • Assists with preparation of Subcontractor payment registers.
  • Maintains a positive relationship with Vendors’ representatives.
  • Assists with various Accounting and Purchasing tasks, as needed.


Job Qualifications 

Skills/Educational Requirements:


  • Minimum of 5 years’ experience in accounting or related field.
  • Good understanding of bookkeeping.
  • Knowledge of Pennsylvania Sales Tax, Use Tax and tax exemptions preferred.
  • Proficiency with Microsoft Office suite.
  • Excellent interpersonal and communications skills.
  • Ability to handle difficult situation in a professional, constructive manner.
  • Advanced organizational skills and demonstrated ability to prioritize to meet deadlines.
  • Advanced attention to detail and accuracy.


Physical Requirements:


  • Working 40 hours/week, scheduled in 8-to-10-hour shifts.
  • Vision adequate for daily and consistent computer use and reading.
  • Sitting 6 to 8 hours/day.
  • Lifting weights of 0 to 30 lbs. from floor to above shoulders.
  • Repetitive use of hands for writing, typing, data entry.
  • Hearing adequate for phone use.


Here at The Tri-M Group, LLC we offer:

  • Fair and competitive pay
  • Comprehensive Medical, Prescription, Vision and Dental Insurance
  • HRA Spending Account
  • Employer-paid Life and AD&D Insurance
  • Seven Paid Holidays
  • Vacation and Sick Leave
  • 401k Retirement Program with Company Match
  • Employee Assistance Program
  • And much more


Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.


Notice to third parties: Please note that The Tri-M Group does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, The Tri-M Group, LLC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, The Tri-M Group, LLC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of The Tri-M Group, LLC.