Human Resources Specialist

3 weeks ago

Portland, United States Cultivate Initiatives Full time
Job DescriptionJob DescriptionSalary: $58-62k annually depending on experience

About Cultivate Initiatives: 

We are a group of people who work alongside those who have been marginalized to empower  individuals and communities through an inclusive range of services and support. We build  communities from the inside out through community engagement and action, workforce  development, housing, and sheltering. 

 

Anticipated hiring timeline: This position will be open until filled. Initial application review will begin the week of June 4th. We hope to fill the position by mid-July.

 

About Human Resources: 

We provide human resources support through the life cycle of employees’ experiences at  Cultivate. This includes the candidate experience during recruitment, facilitating  understanding of Cultivate’s policies and procedures through specific experiences and on the  job training, and includes supporting both the individual and the organization when navigating  difficult situations or circumstances. We advocate for and engage with employees through  supportive relationships, and we serve the organization through consistent systems and  structure. 


Accountability: 

Accountable to Human Resources Director 


Position Summary: 

The HR Support Specialist is responsible for overseeing and ensuring the integrity of HR  processes and compliance within the organization. This position will support the HR  Director, by managing the administrative and regulatory aspects of HR. The ideal candidate  will possess strong attention to detail, excellent organizational skills, and a deep  understanding of HR policies and procedures. 


Duties/Responsibilities: 


  • HR Processes and Compliance: 
  • Develop, implement, interpret and explain HR policies and procedures to ensure  compliance with local, state, and federal laws and regulations. 
  • Conduct regular audits of HR activities to ensure compliance and identify areas for  improvement.
  • Maintain accurate and up-to-date HR files and records in accordance with legal  requirements and organizational policies. 
  • Monitor the adherence to internal HR policies and procedures across the  organization to ensure consistency and fairness in employee treatment and  practices. 


  • Employee Life Cycle: 
  • Oversee the recruitment and onboarding process to ensure a seamless integration  of new hires. 
  • Manage the performance appraisal process, ensuring it is conducted fairly and  consistently across all departments. 
  • Handle disciplinary matters in accordance with company policy and legal standards with support from HR Director. 
  • Schedule or administer drug tests for current or prospective employees. 
  • Coordinate the separation of employment process with support from the HR  Director, ensuring all legal and internal procedures are followed, and that exits are  handled with dignity and respect. 


  • Support to HR Director: 
  • Assist the HR Director with preparing reports and presentations for management and board meetings. 
  • Manage scheduling, correspondence, and communications related to HR initiatives  on behalf of the HR Director. 
  • Act as a point of contact for HR-related queries within the organization, ensuring  that issues are resolved in accordance with company policies and legal standards. 


  • Operational Excellence: 
  • Coordinate HR projects (meetings, training, surveys etc.) and take minutes. 
  • Assist in payroll preparation by providing relevant data, like absences, bonus and  leaves. 
  • Provide management with information or training related to interviewing,  performance appraisals, counseling techniques, or documentation of performance  issues. 
  • In collaboration with IT, implement and oversee technology solutions that automate  and optimize routine tasks and HR workflows. 


Qualifications:

  • Associate’s degree in Human Resources, Business Administration, or related field with 2-5  years of experience in HR, particularly in roles focused on compliance and process  management. -OR- An additional 2+ years of HR experience in a management role could be  considered the equivalent of an Associate's degree.  
  • Strong knowledge of employment laws and regulations. 
  • Excellent organizational and time management skills. 
  • Ability to handle data with confidentiality. 
  • Great interpersonal and communication skills. 


Preferred Skills: 

  • HR certification (e.g., SHRM-CP, PHR). 
  • Experience with HRMS/HRIS systems. 
  • Strong communication skills including speaking, writing and instructing in ways that convey  information effectively. 
  • Analytical and problem-solving abilities. 


Working Conditions: 

  • Primarily in-office settings, Monday through Friday; 8:30-4:30 
  • Occasional overtime may be required to meet project deadlines or handle compliance  issues. 


What We Offer: 

  • Competitive salary and benefits package. 
  • Opportunities for professional development and career growth. 
  • A dynamic and supportive work environment.

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