Administrative Office Specialist

3 months ago


KailuaKona, United States Kona Fish Company Full time
Job DescriptionJob Description

Aloha,

At Kona Fish Company, we pride ourselves on our unwavering dedication to excellence. Our reputation precedes us as purveyors of the highest-quality seafood. Your expertise will undoubtedly contribute significantly to maintaining and enhancing this reputation. We are searching for a dedicated team player with a proven track record of success. Your passion for the industry and commitment to superior service aligns perfectly with our values and objectives.

POSITION SUMMARY

Under minimal supervision, assists GM, Sales, and staff with invoices and other documents. This position performs various duties, including order-taking, generating and validating invoices, coordinating documents, data entry, and clerical support.

ESSENTIAL FUNCTIONS

  • Coordinates all the invoicing and related documents, including but not limited to working with the General Manager.
  • Receives calls, faxes, e-mails, or walk-in requests for orders, order changes, adjustments, and cancellations directly from customers and inputs orders into Aspen.
  • Process invoices, delivery, or will call documentation.
  • Follow up with drivers, sales reps, and customers to ensure they receive their orders when pending invoices are unscanned on the invoice tracker.
  • Coordinates invoices and related documents, including but not limited to working with accounting and other Head Office Staff.
  • Helps validate invoices and other pertinent documents relating to all deliveries and/or pickups.
  • Follow up and process all claims and/or credits on time.
  • Confirm driver log sheets with invoices delivered (including signed PODs. If missing, contact Driver)
  • Update other daily spreadsheets, if any.
  • Process Credit Card Transactions, if any.
  • Other duties as required.

MINIMUM QUALIFICATIONS

  1. Associate's degree (A.A.) or equivalent from a two-year college or technical school.
  2. One to two years of related experience and/or an equivalent combination of education and experience.
  3. Computer skills, including a working knowledge of Microsoft Excel or similar spreadsheet programs.
  4. Familiarity with and ability to use general office equipment, such as copy machines, fax machines, stamp machines, automatic typewriters, and 10-key punch.
  5. Ability to work efficiently to meet deadlines and maintain high sound judgment.
  6. Ability to effectively communicate with customers, vendors, and employees.
  7. Knowledge of basic cash/check handling or basic math/algebraic equations.

Work Hours

Monday through Friday, some Saturdays. 8-5 hours a day

Must also be able to work irregular or longer hours as needed occasionally.




  • Kailua-Kona, United States ALTRES Staffing Full time

    Administrative Assistant (105823)#KONA_INDEEDDo you have a knack for organization and a passion for providing top-notch customer service? A local plumbing company is looking for an Administrative Assistant to join their team and help keep things running smoothly. If you're detail-oriented, reliable, and have a friendly and professional demeanor, we want to...


  • Kailua-Kona, Hawaii, United States ALTRES Staffing Full time

    Administrative Assistant #KONA_INDEEDDo you have a knack for organization and a passion for providing top-notch customer service? A local plumbing company is looking for an Administrative Assistant to join their team and help keep things running smoothly. If you're detail-oriented, reliable, and have a friendly and professional demeanor, we want to hear from...

  • Accounting Specialist

    3 months ago


    Kailua-Kona, United States Hawai'i Island Community Health Center Full time

    Job DescriptionJob Description Note to applicants: Please provide a cover letter along with your resume.Hawaii Island Community Health CenterJob Title-Accounting Specialist Department-Finance Position Function SUMMARY The Accountant Specialist is a critical role within the Finance and Accounting Department. In this role, the specialist will be responsible...


  • Kailua-Kona, United States SERVPRO - Maui Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingDental insuranceHealth insurancePaid time off SERVPRO - Maui is hiring an Administrative Assistant!BenefitsSERVPRO - Maui offers:Competitive compensationSuperior benefitsCareer progressionProfessional developmentAnd more!As an Administrative Assistant, you would be asked to assist office teammates and all...


  • Kailua-Kona, United States realjobshawaii Full time

    Distribution Warehouse Specialist (105843)Join an established and growing team in the aquaculture manufacturing industry as a Distribution Warehouse Specialist! If you're looking for a fast-paced environment where you can showcase your organizational skills and attention to detail, this is the perfect opportunity for you. The ideal candidate has previous...


  • Kailua-Kona, Hawaii, United States ALTRES Staffing Full time

    Distribution Warehouse Specialist Join an established and growing team in the aquaculture manufacturing industry as a Distribution Warehouse Specialist If you're looking for a fast-paced environment where you can showcase your organizational skills and attention to detail, this is the perfect opportunity for you. The ideal candidate has previous warehouse...


  • Kailua-Kona, Hawaii, United States United States Air Force Full time

    CARING FOR THOSE WHO FLYThe stresses and conditions that result from working in extreme conditions require unique, specialized care. Aerospace Medicine Specialists/Flight Surgeons are primary care physicians for pilots and crew members traveling in air or space. These physicians discover, prevent and manage the various physiological responses that result...

  • Referrals Specialist

    3 months ago


    Kailua-Kona, United States Hawai'i Island Community Health Center Full time

    Job DescriptionJob DescriptionHAWAIʻI ISLAND COMMUNITY HEALTH CENTERPOSITION DESCRIPTION JOB TITLE:Referrals SpecialistFLSA STATUS:Non-ExemptDEPARTMENT:Medical Services SUPERVISED BY:Referrals Supervisor I. Position Function SUMMARYUnder the general direction of the Health Services Manager and Referrals Supervisor, the Referrals Specialist has general...

  • Referrals Specialist

    2 months ago


    Kailua-Kona, United States Hawai'i Island Community Health Center Full time

    Job DescriptionJob DescriptionHAWAIʻI ISLAND COMMUNITY HEALTH CENTERPOSITION DESCRIPTION JOB TITLE:Referrals SpecialistFLSA STATUS:Non-ExemptDEPARTMENT:Medical Services SUPERVISED BY:Referrals Supervisor I. Position Function SUMMARYUnder the general direction of the Health Services Manager and Referrals Supervisor, the Referrals Specialist has general...


  • Kailua-Kona, United States ALTRES Staffing Full time

    Member Relationship Specialist (HICOMM-14)A local credit union is seeking a Member Relationship Specialist to serve as the primary liaison between the member and the credit union. In this role, you will assist in all lending activities and provide a variety of transactional services to members of the credit union. The ideal candidate will have lending...


  • Kailua, United States Edward Jones Full time

    Would you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...


  • Kailua-Kona, Hawaii, United States Adventist Health Full time

    Adventist Health Castle is actively seeking mission-minded full-time, Family Medicine or Internal Medicine physicians, to join our Primary Care clinic in beautiful Kailua on Oahu. The ideal candidate will have a heart to serve multigenerational families and enjoy working in a family-friendly environment with team-based support that includes, Patient Access...


  • Kailua, United States ReDefined Hawaii Full time

    Job DescriptionJob DescriptionAbout Us:We are a thriving naturopathic wellness clinic dedicated to providing holistic and patient-centered care. Our mission is to help individuals achieve optimal health and wellness through natural and integrative approaches. As we continue to grow, we are seeking a motivated and dynamic individual to join our team as an...


  • Kailua-Kona, United States Cyanotech - Makers of BioAstin Full time

    Job DescriptionJob DescriptionCyanotech Corporation is a world leader in microalgae technology, producing BioAstin® and Hawaiian Spirulina Pacifica®Description SummaryThis is a full-time, hourly, non-exempt position, located at the California Distribution Center. This position is responsible for but not limited to picking and packing orders, shipping and...


  • Kailua-Kona, United States Cyanotech - Makers of BioAstin Full time $20 - $24

    Job DescriptionJob DescriptionCyanotech Corporation is a world leader in microalgae technology, producing BioAstin® and Hawaiian Spirulina Pacifica®Description SummaryThis is a full-time, hourly, non-exempt position.  This position is responsible for but not limited to picking and packing orders, shipping and receiving product, maintaining KPI’s,...


  • Kailua Kona, United States Hawaii Permanente Medical Group Full time

    The Hawaii Permanente Medical Group, Inc. is seeking a BC/BE Family Medicine Physician to join its Family Medicine Department at Kaiser Permanente Kona Medical Office in Kailua-Kona, Hawaii. Position Highlights Exceptional opportunity for a Family Medicine Physician with solid clinical skills to practice in an innovative and fully integrated health system...


  • Kailua Kona, United States Hawaii Permanente Medical Group Full time

    The Hawaii Permanente Medical Group, Inc. is seeking a BC/BE Family Medicine Physician to join its Family Medicine Department at Kaiser Permanente Kona Medical Office in Kailua-Kona, Hawaii. Position Highlights Exceptional opportunity for a Family Medicine Physician with solid clinical skills to practice in an innovative and fully integrated health system...

  • Medical medicine

    1 week ago


    Kailua Kona, United States Hawaii Permanente Medical Group Full time

    p>The Hawaii Permanente Medical Group, Inc. is seeking a BC/BE Internal Medicine Physician to join its Primary Care team at Kaiser Permanente Kona Medical Office in West Big Island of Hawaii.Position HighlightsExceptional opportunity for an Internal Medicine Physician with solid clinical skills to practice in an innovative and fully integrated health...


  • Kailua-Kona, Hawaii, United States Hawaii Permanente Medical Group Full time

    The Hawaii Permanente Medical Group, Inc. is seeking a BC/BE Family Medicine Physician to join its Family Medicine Department at Kaiser Permanente Kona Medical Office in Kailua-Kona, Hawaii.Position HighlightsExceptional opportunity for a Family Medicine Physician with solid clinical skills to practice in an innovative and fully integrated health...


  • Kailua-Kona, Hawaii, United States United States Air Force Full time

    PREVENTING ENVIRONMENTAL HARMWe go to extraordinary measures to protect our Airmen from environmental hazards and infractions. Applying engineering and scientific principles, Bioenvironmental Engineers identify and evaluate potential dangers and develop programs to prevent illness and injury. With an emphasis on discovering problems before they occur, these...