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Assistant Program Manager- YSEALI

4 months ago

Washington, United States International City County Management Full time
Job DescriptionJob Description

Who We Are

Founded more than a century ago, ICMA is the premier professional association for local government leaders, managers, staff, and stakeholders, serving more than 13,000 members globally. As a membership association, we provide research and knowledge resources, professional development and training, peer to peer engagement, and technical assistance. We are also a major implementing partner for many grant and contract funded programs on emerging and prevailing topics and challenges to create stronger communities.

At ICMA, we take the concept of local government leadership, management, and innovation further into the future. Through our mission and passion to advance professional local government, we help communities deliver innovative services, empower resident engagement, enable economic development, strengthen leadership, uphold ethics, and provide forward-thinking management.

We ensure a diverse and inclusive workplace by welcoming people of different backgrounds, experiences, abilities, and perspectives and by learning from each other, individually and collectively.

A Great Opportunity

Do you have prior experience working in a project management role for international programs? Does mission-driven work and making an impact on others excite you? If the answer is yes, we have an excellent opportunity waiting for you

We are seeking a dynamic, energetic, detail-oriented Assistant Program Manager (APM) to join our Global Program Management (GPM) Team. This individual will provide critical administrative, programmatic, and operational assistance in support of project management of the country/region/technical portfolio. The position provides project-support duties in program management, new business development, and proposal preparation. The position may exercise some leadership in the management and implementation of the project. Part of the APM's time will be working on the Young Southeast Asian Leadership Institute (YSEALI) program, which brings young, emerging leaders from Southeast Asia aged 25-35 to the U.S. for a 4-week fellowship with local government, non-profit organization or a private business.

The Assistant Program Manager's salary is based on experience level and ranges between $51,873 and $64,841.

The Assistant Program Manager reports to the Program Manager and/or Senior Program Manager. This position does not have supervisory authority.

This position is dependent on grant funding. Continued employment for the selected candidate is contingent upon ongoing funding.

What You'll Do

General Project Management

  • Coordinate administrative, contractual, and financial aspects of the project, ensuring that deliverables are met on-time and on-budget
  • Assist with recruiting, hiring, and briefing of consultants/Short-Term Technical Assistance (STTA)
  • Support the logistics for YSEALI Fellows including housing, transportation, and travel; review Fellows applications

Financial Management and Contract Compliance

  • Track and analyze project's finances: obligations, projections, and expenditures
  • Assist other project staff with the preparation of budgets
  • Review and process monthly field reports (if relevant) and prepare monthly program updates and quarterly financial reports
  • Review and reconcile expense reports and consultant/staff travel expense reports and prepare purchase orders and reimbursement requests, consulting agreements, scopes of work and other contract and procurement documents
  • Coordinate with staff on administrative issues (travel, payments, reports, staffing, shipping, event planning, etc.)

Communications/Representation

  • May manage project communications, including the development of blog posts, newsletters, and other content
  • May represent ICMA at domestic or international workshops and conferences. May represent ICMA in the Field Office when appropriate and with partners and clients

Business and Proposal Development

  • Participate in business development and proposal efforts, which includes conducting research, recruiting staff, collecting cost information, developing the cost proposal, editing/formatting resumes, drafting required proposal sections

What You Need To Be Successful In This Role

  • Bachelor's Degree in International Development, International Relations/Affairs, Public Administration, Business, Economics, or related discipline
  • One (1) to three (3) years applicable experience (may include internships and/or volunteer work)

Knowledge, Skills and Abilities (KSAs)

  • Working knowledge and skills in budgeting, financial management, and office administration.
  • Proficiency in creating and managing Excel spreadsheets
  • Ability to work independently on multiple tasks and deadlines and propose solutions to problems and challenges
  • Exceptional organizational, follow through, and time management skills
  • Strong attention to detail
  • Ability to communicate effectively orally and in writing
  • Ability to juggle multiple tasks and priorities
  • Knowledge of and interest in technical area/region
  • Proficient with Microsoft Office Suite, Adobe Acrobat and virtual communication platforms
  • Fluency in a second language is a plus

Physical Requirements/Work Environment

The work environment and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Work is typically performed in an office environment free from hazards or unpleasant environmental conditions
  • Work may require domestic or international

What We Can Offer You

  • Remote work environment
  • A collegial working environment where teamwork and individual contributions are valued
  • A competitive salary
  • A comprehensive benefits package that includes employer sponsored health, dental, life, disability, and employee assistance benefits
  • Paid time off to include vacation, sick leave, holidays, and floating days
  • Generous retirement plan
  • Opportunities for ongoing professional development

This position is based out of ICMA's headquarters, located in Washington, D.C. At this time, all ICMA staff are working remotely. The selected individual must be able to work the core business hours from 8:30 am to 5:00 pm EST. Our office will remain operational and accessible for staff to use on a voluntary basis.

A high-speed Internet connection is required. Personnel will provide the Internet service at their own expense. The internet connection must be of sufficient bandwidth to allow the team member to efficiently perform their regular job functions.

The selected candidate must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

EEO Statement

At ICMA, we strive to promote and sustain a culture of diversity, inclusion and belonging every day. ICMA is an equal opportunity and affirmative action employer. We do not discriminate in recruiting, hiring or promotion, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, religion, sex/gender, sexual orientation, gender identity or expression, age, disability, protected veteran status, or on any other basis or characteristic prohibited by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists, and National Guard) as well as military spouses to apply for ICMA job opportunities.