Mail Specialist

A Little Bit About Us

If you're looking for a rewarding career at a company with a supportive workplace culture and unlimited potential for growth, consider Gemini Legal. We are a dynamic, industry-leading, technology-based company headquartered in Rocklin, California. Gemini provides support services to California attorneys, collecting digital records and offering vocational counseling to injured workers.

Our management team has an open-door policy, and our exceptional growth is credited solely to our team members and their dedication to collaborate, achieve and give back. Success is celebrated and integrity is the essence of who we are. We promote from within and are eager to train people with no previous experience.

Ethical. Passionate. Smart. These three tenets drive our diverse team, and we welcome dedicated individuals to apply to join our work family.

A Little Bit About the Position

Are you highly organized with a keen eye for detail? Gemini Legal is seeking a temporary, part-time Mail Specialist to support all aspects of our mail operations. In this role, you will handle the sorting, distribution, and processing of incoming and outgoing mail, as well as manage subpoena packets from downloading and printing to stuffing and shipping. Your effective communication skills and dedication to maintaining an efficient mail flow are crucial to our operations.

As a Mail Specialist, you'll ensure all mail is accurately processed and reaches the intended recipients promptly. You'll also coordinate with external mail services, troubleshoot mail machinery, and maintain meticulous records of all mail transactions. This position is ideal for someone who thrives in a structured environment and is committed to supporting the seamless flow of mail within our company. Join us and contribute to the efficiency of our mail operations

• Please note that is a temporary position with an expected duration of two months, beginning in June 2024 and ending in August 2024 (end date may change based on business needs)
• Location: In person at our Rocklin, CA office
• Schedule: Monday-Friday, 8:00am-12:00pm
• Compensation: $16.00-$19.23/hour

• High School Diploma or equivalent
• 1+ year previous experience in a mailroom or document management role is preferred
• Advanced time management and organizational skills
• Strong verbal and written communication skills
• Basic computer skills and data entry experience
• Proficiency in operating mailing equipment and postage meters
• Strong attention to detail and organizational skills
• Ability to handle a high volume of work and function in a fast-paced environment, on deadline
• Self-motivated and directed, with keen attention to detail
• Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
• Typing speed of at least 35 WPM with 90% accuracy
• Physical ability to lift and move packages and boxes (up to 35lbs)
• Experience working in an office setting
• Exceptional teamwork
• Ability to work both independently and as part of a team
• High ethical standards and adhere to all Gemini standards of conduct
• Review and deliver records in compliance with HIPAA regulations

FUNCTIONAL REQUIREMENTS

Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:

• Lifting, bending, standing, climbing or walking while carrying out assigned duties
• Lift, push, pull (up to 35lbs)
• Sitting for at least one hour at a time (total: 1-2 hours/day)
• Keyboarding for extended periods of time (total: 1-2 hours/day)