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Inventory Specialist

3 months ago

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Job DescriptionJob DescriptionInventory Specialist

Evergreen Family Medicine is committed to providing excellent care for your family with clinics in Roseburg and Myrtle Creek Oregon. Evergreen Family Medicine serves outpatient needs, including Urgent Care, Family Practice, Womens Health, Occupational Health, and school-based telehealth.

Evergreen Family Medicine is a Drug Free Workplace. All candidates that are offered employment will be required to pass a pre-employment drug screen and background check.

Inventory Specialist Job Summary:

The inventory specialist is responsible for gathering, analyzing, and interpreting relevant financial data and optimizing financial controls and procedures. As an inventory specialist, he/she will also be responsible for maintaining the organizations inventory, tracking inventory/supplies going in and out of the company and maintaining accurate records of all procurements.

Responsibilities and Duties:

Codes invoices, sets up new accounts, reconciles accounts and closes the monthly books.
Reconciles customer accounts and manages accounts receivable collections.
Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
Maintains consistent stock of inventory, ensuring proper stock rotation, facilitating the ordering of new stock up to pre-authorized limit as inventory dwindles.
Works with maintenance in receiving incoming materials, supplies, and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.
Manages and maintains inventory system; facilitates upgrades to related database and/or software under the direction of the Finance Director/Manager.
Examines the levels of materials and supplies to determine shortages and efficient ways to curb wastage.
Create detailed reports for adjustments, inventory operations and stock levels.
Direct contact with AP specialist to understand product availability, assortment levels and variety to guarantee a proper flow of inventory in the supply chain.
Conducts frequent spot and partial audits of physical inventory and supplies.
Create reports from sales trends based on seasonality and inventory on hands to analyze them and create POs based on data.
Communicates to Finance manager and identifies when inventory is empty, address quality issues with the merchandise and determines the most efficient way to shelve incoming goods.
Adherence to accuracy of data entry, quality of coding, providing detailed information where applicable.
Maintains appropriate records and reports to guarantee inventory control and security.
Performs month-end duties and meet other accounting calendar deadlines on a monthly basis.
Performs other accounting & finance duties as assigned by the supervisor.

Inventory Specialist Qualifications and Skills:

High school diploma or equivalent required.
1-year previous supply experience, 2-3 years of professional work experience, or a 2-year degree required.
Ability to understand and execute verbal instructions.
Ability to adapt, prioritize, meet deadlines, and organize efficiently.
Effective written and verbal communication skills.
Proficient in Microsoft Office Word and Excel; very good with spreadsheets.

Physical requirements:

Prolonged periods sitting at a desk and working on a computer.
The employee is frequently required to walk; use hands and fingers, handle, or feel; and reach forward with hands and arms.
The employee is occasionally required to sit and stoop, kneel, or crouch.
Must be able to lift up to 15 pounds at times.
Administrative work in an office 85% of the time. The remaining 15% requires walking to the warehouse double checking products and quantities. (This is not a warehouse inventory or "on the floor" retail/sales inventory).

Our culture and values are every employees responsibility: The needs of our patient come first S.P.I.R.I.T

Stewardship
Patient & Population Focused Health Care
Integrity
Respect
Innovation
Teamwork

Benefits:

Paid Time Off