Accounts Payable Clerk

4 weeks ago

Scottsdale, United States Black Rock Roasting Company Full time
Job DescriptionJob Description

JOB SUMMARY

As the Account Payable Clerk, you will be responsible for the daily processing of financial transactions while working as part of the diverse and cross-functional accounting team. This will include processing of invoices, payments, and assisting with internal and external customer inquiries in a fast-growing environment.

PAY INFORMATION

$21.64-$26.44 Hourly

Hourly / Nonexempt

This position is bonus eligible

LOCATION

Position is based in Scottsdale, Arizona

ESSENTIAL DUTIES & KEY RESPONSIBILITIES

  • Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
  • Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
  • Collaborates with business stakeholders to drive timely and accurate accounts payable processing.
  • Maintains recurring invoice and payment schedules, including monthly rent payments, owners’ compensation, and debt obligations.
  • Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
  • Reconciles vendor invoice activity to monthly vendor statements.
  • Prepares routine payment batches, including obtaining appropriate payment approvals.
  • Maintains vendor ACH payment templates on the bank website.
  • Initiates weekly wire and ACH payments.
  • Obtains W9 documentation for new vendors, verifying the accuracy of tax identification numbers.
  • Addresses incoming emails from internal and external parties in the accounting inbox.
  • Supports year-end audit requests and tax filing requirements.
  • Assists with accounting records and ledgers by reconciling monthly statements and transactions.
  • Records entry of, verifies documentation for, and distributes petty cash.
  • Calculates and reports sales tax based on paid invoices.
  • Performs other related duties as assigned.
  • The Company reserves the right to add or change duties at any time.

PROFESSIONAL DEVELOPMENT

At Black Rock Coffee Bar, professional development is a key driver of success. We are looking for individuals who embody business maturity, embrace innovation, and confidently recommend ideas while assessing risks and benefits. Accountability is fundamental, and we encourage team members to proactively address and escalate issues while closely monitoring business performance to align with strategic initiatives.

You are tasked with identifying innovative opportunities and proposing ideas while carefully evaluating risks and potential outcomes. You will take accountability by promptly addressing and escalating issues and by communicating the strengths and weaknesses of the department and/or its functions, emphasizing their impact on organizational initiatives.

Modeling collaboration and thoughtful participation is essential for both the growth of the company. You will exhibit a proactive drive for improvement, constantly seeking learning opportunities and effectively applying lessons learned through reflection, adjustment, and continuous improvement efforts.

WORK ENVIRONMENT

  • This position is primarily office-based, with opportunities for remote work as deemed appropriate. Regular collaboration with the Finance and other departments is expected.

REQUIRED SKILLS & COMPETENCIES

  • Associate degree in accounting or related field is preferred.
  • Prior experience in accounting, finance, or related roles is desirable.
  • Proficiency in Microsoft Office Suite, particularly Excel and Word.
  • Strong attention to detail and accuracy in data entry and record management.
  • Effective communication skills, both written and verbal.
  • Ability to work independently and collaborate within a team environment.
  • Organizational skills to manage multiple tasks and meet deadlines.
  • Familiarity with Sage Intacct and/or previous ERP experience is a plus but not required.

PHYSICAL REQUIREMENTS

  • Ability to sit for extended periods, working at a computer or desk.
  • Capacity to communicate effectively, both verbally and in writing.
  • Capability to attend and lead meetings, events, and presentations.
  • Mobility to move around the office or other work locations as needed.
  • Manual dexterity to use office equipment and perform necessary job functions.
  • Visual acuity to read and analyze documents and reports.
  • Auditory ability to listen and interact during discussions and meetings.
  • The ability to lift objects weighing up to 15 lbs. may be necessary.
  • The position requires travel, including by aircraft and motor vehicle.

BENEFITS

  • Paid time off (full-time team members can expect to accrue 120 hours per year)
  • Bonus eligible
  • 401(K) Plan options for eligible* team members
  • Health insurance (medical, vision, dental)
  • Pet insurance and discount options
  • LTD, Life, and AD&D coverage
  • Paid holidays
  • Team member Assistance Program (EAP)
  • Professional development opportunities
  • Team members enjoy free drinks (conditions apply)


*Team members who complete 1,000 hours within a consecutive 12-month service requirement and have attainment of age 21, are eligible for 401(K) participation.

ADDITIONAL INFORMATION

By submitting your application and/or resume, you are indicating that all information is true and correct. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed.

The above statements are intended to describe the work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required. The duties and responsibilities of this position are subject to change and other duties may be assigned or removed at any time.

Black Rock Coffee Bar is an at-will employer. If you are hired, this means your employment is for an indefinite period and it is subject to termination by you or Black Rock Coffee Bar, with or without cause, with or without notice, and at any time. Nothing in this policy or any other policy of Black Rock Coffee Bar shall be interpreted to conflict with or to eliminate or modify in any way, the at-will employment status of Black Rock Coffee Bar employees.

Black Rock Coffee Bar values diversity in its workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or based on disability.

All team members undergo a 90-day introductory period upon hire or promotion, or any other employment change, during which performance, adherence to policies, and teamwork are closely evaluated. This period allows assessment of long-term suitability, with guidance, training, and support provided. Those meeting or exceeding expectations will continue employment opportunities within Black Rock Coffee Bar.

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