Accounts Payable Specialist-Non Exempt-$24-$26/hr-FT-Onsite

4 weeks ago

Henderson, United States Sun City Anthem Community Association Inc Full time
Job DescriptionJob Description

Accounts Payable Specialist

Full-time/Hourly - $24.00 - $26.00 per hour depending on experience.

COMMUNITY PROFILE

Sun City Anthem (SCA) is a Del Webb developed community located in Henderson, Nevada, the second largest city in Nevada, with a population of nearly 330,000 residents. Developed in 1998, the beautiful and expansive 55+ active adult community covers 3,500 acres with 7,144 homes. SCA is home to approximately 12,500 total residents.

The community is governed by a seven-member Board of Directors who typically serve two-year terms. SCA amenities and facilities include three clubhouses with 130,000 square feet of recreational space including three indoor swimming pools, two outdoor pools, tennis courts, pickle ball, bocce, a 300-seat performing arts theatre, fitness centers, group exercise rooms, privately owned and operated day spa, and a grand ballroom.

SCA has nearly 60 chartered clubs and operates its own television station. SCA maintains a Community Patrol, a Community Service Group, a Neighborhood Watch Program, and an Emergency Preparedness Service Group.

POSITION SUMMARY

The Accounts Payables Specialist shall be responsible for reviewing all invoices for appropriate documentation and approval prior to payment. This position reports to the Accounting Manager. Ensure that all support and service is conducted and fulfilled in a manner consistent with the goals and objectives of the COO, Controller, Community Association Manager (CAM), and the Community Association as a whole.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIESEssential responsibilities may include but are not limited to the following:
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Process 3-way P.O. matching invoices, up to 100 plus line items.
  • Prioritize invoices according to cash discount potential and payment terms.
  • Process weekly vendor checks including obtaining and reviewing backup, sending invoices for approval using Adobe Sign, uploading approved invoices and support into VMS and record invoice detail for processing payment.
  • Process intercompany due to due from checks.
  • Process off-cycle payroll checks as necessary.
  • Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
  • Identify purchases subject to use tax.
  • Prepares monthly Sales and Use Tax Return. Prepare and maintain topic specific spreadsheets used for analytics and reporting.
  • Gather paperwork, verify G/L coding, enter expense in VMS, scan and upload signed documents and prepare ACH payment request for Credit Card bi-monthly.
  • Monthly reconciliation of gas receipts.
  • Track projects spend.
  • Provide data for inclusion in monthly Board Book.
  • Maintains vendors insurance, tax and business license records, and contacts vendors for updated information when required.
  • Identify vendor recipients, prepare, and distribute 1099’s.
  • Respond to all vendor inquiries.
  • Reconcile vendor statements, research, and correct discrepancies.
  • Assist in month end closing.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Manage Elections Ballot Collections Process and assist with other projects as required or assigned.
SKILL AND ABILITY REQUIREMENTS
  • High degree of accuracy and attention to detail.
  • Able to multi-task, prioritize job tasks, and work efficiently.
  • Possess above-average math skills with the ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
  • Proven ability to calculate, post and manage account figures and financial records.
  • Solid understanding of advanced accounting principles, fair credit practices and collection regulations
  • Strong knowledge and ability in software applications including MS Office with hands-on experience in operating spreadsheets and accounting software.
  • Must have excellent telephone communication skills.
  • Must have basic working knowledge of computer and other office equipment, i.e., fax, multi-lined phone system, walkie-talkie, and copier.
  • Must be able to communicate effectively so that communication may be conducted with people of various levels and respond to questions accordingly.
  • Must have strong interpersonal skills to interact with all types of individuals, be mentally alert, and have good reasoning skills.
  • Skilled in maintaining an efficient cheerful and professional attitude while dealing with people in volatile and sensitive situations.
  • Skill in the use of a variety of computer software programs. At a minimum, must be skilled in the use of Word for Windows, internet search functions, and e-mail.
  • Ability to comply with all Company Policies and Procedures and safety guidelines.
  • Ability to use the utmost discretion regarding sensitive department or company information.
  • May be required to participate in more than one assignment at a time with frequent interruptions, changes, and delays. Has the ability to remain focused and work effectively, efficiently, and positively under such circumstances.

PHYSICAL REQUIREMENTS

  • Ability to remain in a stationary position working at a desk for extended periods of time.
  • Constantly operates a computer and other office productivity machinery, such computer, telephone, POS system, copier, printer, scanner, and fax.
  • Ability to move about inside the office and occasionally ascend/ descend ladders to access files, office supplies, etc.
  • Constantly positions self to maintain files in file cabinets.
  • Ability to push, shove, lift, carry and move objects that can weigh up to 25 pounds.
  • Ability to exchange and receive information through oral communications and to make discriminations in sound.
  • Identifies faint or partially obscured writing or printing with or without corrective lenses.

WORKING CONDITIONS

  • Work is performed indoors in a climate-controlled environment.

EQUIPMENT USED

  • Computer, printer, mouse, copier, fax, scanner, POS system, scanner, cash register, multi-line telephone/voice mail, 10 key adding machine and VMS.

REQUIRED EDUCATION, TRAINING, AND WORK EXPERIENCE

  • 2+ years of Accounts Payable experience
  • Homeowner Association experience preferred.
  • College degree in finance, accounting, and business administration, preferred.
  • Knowledge of general accounting principles

SAFETY

Incumbent is required to comply with established safe work practices and attend all safety-related training provided or made available by the Association.

COMPANY FUNDS - This position has access to company funds.

CONFIDENTIAL INFORMATION – This position has access to confidential information.

EOE DFWP

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