DOT Compliance Specialist

1 month ago


Norfolk, United States Xylem I LLC Full time
Job DescriptionJob Description

The DOT Compliance Specialist will support and assist in the continued and further development, implementation, and enhancement of the Department of Transportation Compliance program. This position will assist DOT Department Management with recordkeeping and maintaining required files in compliance with the above-listed authorities and company policies.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Assist with the assembly and maintenance of Driver Qualification Files, including notifying drivers of expiring documentation/qualifications and scheduling DOT drug screens and physicals, performing MVR initial/annual reviews and pre-employment/annual FMCSA Clearinghouse Queries.
  • Support the DOT drug and alcohol program by scheduling pre-employment, random and post-accident testing as required as well as maintaining DOT Drug & Alcohol testing rosters.
  • Assist with tracking and investigating inspections, citations, violations and incidents for submission of disputes through the FMCSA Data Q system and with government agencies.
  • Assist with the initial and annual registrations and renewals of Fleet Vehicles, including IRP vehicles in multiple states.
  • Maintain digital asset files through updating asset information and uploading documents to asset files.
  • Maintain accident registers for DOT recordable and non-recordable accidents.
  • Provide administrative support for external and internal compliance audits.
  • Maintaining driver lists by class.
  • Collecting and maintaining Federal and Brake Inspector certifications for Fleet Technicians
  • Provide administrative support to the company CDL training program and assist in compiling compliant files for drivers obtaining their CDL through the program.
  • Support DOT training programs through issuing training and updating training records.
  • Other duties as assigned.

Additional Details

This position requires the candidate to be able to work in a time sensitive, high visibility role. The candidate must be able to work independently and closely with others and manage business interactions in a positive and professional manner.

Competencies

  • Attention to detail
  • Focus and teamwork
  • Proficiency in Microsoft Excel
  • Excellent written and verbal communication skills
  • Demonstrates commitment to continuous improvement
  • Ability to maintain confidentiality

Education and Experience

  • High School Diploma or equivalent
  • 2 years minimum of professional administrative experience
  • Experience in data entry
  • Knowledge of DOT and FMCSA regulations and requirements preferred
  • Knowledge of applicable laws, codes, regulations, policies, and procedures preferred


  • Norfolk, United States Axelon Full time

    Logistics Specialist-US Norfolk, VA (Hybrid) 12+ Month Contract Hybrid - Onsite and Remote Job Description: Our Logistics Specialists manage movements of assets and personnel, maintain data in the ERP system (SAP) that is directly linked with billing, take orders for new and existing customers, dispatch drivers, coordinate their movements and...

  • Contract Specialist

    7 days ago


    Norfolk, United States Eggleston Services Full time

    **Contract Specialist**: - Enjoy a rewarding and challenging position with a nonprofit organization that has been helping educate, train, and provide employment opportunities for individuals with disabilities since 1955. We are seeking applicants for a full-time Contract Specialist who will be responsible for seeking, researching, targeting, and pursuing...


  • Norfolk, United States DT Professional Services Full time

    Job Summary: DT Professional Services is seeking a Cybersecurity Support Specialist (RMF) to support the Department of Navy’s Commander, Operational Test and Evaluation Force (COMOPTEVFOR). The Cybersecurity Support Specialist will assist the Information Systems Security Manager (ISSM) in the development, review, endorsement and maintenance of cyber...


  • Norfolk, United States Eastern Virginia Medical School Full time

    Overview The Patient Account Specialist is responsible for performing duties in the billing division pertaining to all aspects of the revenue cycle, which includes but is not limited to extracting and updating appropriate CPT and ICD-10 codes, data entry, denials, patient account research, and insurance follow-up. The position will also play a key...


  • Norfolk, United States HMSHost at Norfolk International Airport Full time

    With a career at HMSHost, you really benefit! We offer: Health, dental and vision insurance Generous paid time off (vacation, flex or sick) Holiday pay Meal and Transportation Benefits 401(k) retirement plan with company match Company paid life insurance Tuition reimbursement Employee assistance program Training and exciting career growth...

  • QA Specialist NDT

    4 weeks ago


    Norfolk, United States Marine Hydraulics International, LLC Full time

    Job DescriptionJob DescriptionMHI Ship Repair & Services is a major marine repair and conversion contractor serving the U.S. Navy, Military Sealift Command, Maritime Administration and Commercial ship owners and operators worldwide. Our shipyard is conveniently located in the Mid-Atlantic region at the port of Hampton Roads, Norfolk Virginia. JOB SUMMARY:...


  • Norfolk, United States Virginia Oncology Associates Full time

    Overview: **Virginia Oncology Associates, the largest group of medical professionals in Hampton Roads and Northeast North Carolina devoted exclusively to cancer care and blood disorders, has many exciting opportunities for a Clinical Research Specialist to support our Practice offices.** **Responsibilities**: - Perform study-related tasks in accordance...


  • Norfolk, United States Chartway Federal Credit Union Full time

    Job Title: Relationship Specialist Job Type: Full-time Location: Norfolk, Virginia All of us at Chartway stand united in our strong culture of listening and learning. We treat people with respect, integrity, and kindness, and are committed to continuously developing a diverse and inclusive workplace where team members are empowered to be their authentic...

  • contract specialist

    4 weeks ago


    Naval Base, Norfolk, United States Department Of The Navy Full time

    Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not...


  • Norfolk, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking an Administrative Specialist in Norfolk, VA.Job Duties:Provides the NEPA administrative record management for USFF and PACFLT including training, tracking, organizing, and storing relevant administrative record material; training USN and/or contractor personnel on the use of the administrative record tool box, including the...


  • Norfolk, United States Bristol Infrastructure Design Svcs, LLC Full time

    Job DescriptionJob DescriptionBristol Infrastructure Design Services, LLC, is hiring a Senior Environmental Design Specialist to support facilities and projects for the Department of Navy. The Environmental Design professional will have experience in prescribing, reviewing and upholding compliance with Remediation and Abatement of HAZMAT encountered in Navy...


  • Norfolk, United States Eastern Virginia Medical School Full time

    Overview: The Residency Program Specialist I position has three levels with varying educational requirements and position responsibilities. Performs a wide variety of administrative support and problem-solving duties of a confidential nature for the department. The allocation of time is at the discretion of the department leadership, and the major...


  • Norfolk, United States Chartway Federal Credit Union Full time

    **Job Title: Floater Relationship Specialist** **Job Type: Full-time** **Location: Norfolk, Virginia** All of us at Chartway stand united in our strong culture of listening and learning. We treat people with respect, integrity, and kindness, and are committed to continuously developing a diverse and inclusive workplace where team members are empowered to be...

  • Realty Specialist

    1 week ago


    Norfolk, United States U.S. Army Corps Of Engineers Full time

    Serve as a member of the Military Housing and Privatization Initiative (MHPI) Center of Expertise and primary real estate expert in developing/negotiating the Ground Lease and other related real estate documents at various Army installations. Advise and participate in the complex and difficult closing and...

  • Realty Specialist

    1 week ago


    Norfolk, Virginia, United States U.S. Army Corps Of Engineers Full time

    Serve as a member of the Military Housing and Privatization Initiative (MHPI) Center of Expertise and primary real estate expert in developing/negotiating the Ground Lease and other related real estate documents at various Army installations. Advise and participate in the complex and difficult closing and management process of bringing the plan to conclusion...


  • Norfolk, United States Three Saints Bay Full time

    Ghostrock, LLC a subsidiary of Three Saints Bay, LLC, and a federal government contractor is seeking a Quality Assurance Specialist to join the team in Norfolk, VA. This position can also be located in San Diego, CA. Position Overview: * Successful candidates will support NSWCPD in the development of Operating Sequencing Systems (OSS) for various operational...


  • Naval Base, Norfolk, United States Department Of The Navy Full time

    Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not...


  • Norfolk, United States Hampton Roads Transit Full time

    Salary Starting at $85,000 Join us in leading the transformation of the bus maintenance department towards a sustainable, zero-emission future. As a pivotal figure in this evolution, you will be entrusted with a diverse array of duties overseeing a team of four dedicated individuals who are instrumental in realizing our objectives. Your primary focus...


  • Norfolk, United States LNB Solutions Inc Full time

    Job DescriptionJob DescriptionWe are looking for individuals who are self-motivated, detail-oriented, and have a strong background in technology and customer service. If you have a knack for troubleshooting and a desire to continuously learn and grow in a fast-paced environment, we want you on our team!ResponsibilitiesAs a Technical Support Specialist, you...


  • Norfolk, United States LNB Solutions Inc Full time

    We are looking for individuals who are self-motivated, detail-oriented, and have a strong background in technology and customer service. If you have a knack for troubleshooting and a desire to continuously learn and grow in a fast-paced environment, we want you on our team! Responsibilities As a Technical Support Specialist, you will be responsible for...