Project Manager HCC

Summary Duties and Responsibilities:

Perform the duties necessary to manage projects and support the field operations of the organization. Implement procedures and policies of HCC in relation to construction project management. Report (written and verbal) pertinent information to immediate supervisor.

Essential Functions and Work Duties:

The following essential functions of this position are performed personally, in cooperation with the supervisor, and/or in coordination with other staff. Additional work functions and duties may be assigned.

• Responsible for the management of an entire construction project from design to acceptance by property management or owner, after the certificate of occupancy is issued.

Manage the process for plan preparation with the design professionals so that the construction documents incorporate the program of the Owner and standards of HCC.

• Assist in the preparation of the design program which includes requirements of the Owner, State Housing Division, Tax Credit Program, and HCC.

• Critique progress sets for compliance with HCC methods, specifications, and codes.

• Review plans thoroughly and identify errors and items out of compliance or in need of change.

• Manage the process of consultants revising plans.

• Review plans for cross referencing all design consultant work.

• Manage document log and plan distribution.

• Manage the plan check and permitting process.

• Manage the revision process.

• Manage the as-built plan update process.

• Maintain an accurate set of plans: revised sheets are inserted and the old sheets are X’d out, but not removed.

• Separately keep progress plans for back checking. The plan rack set should be the permit set with revisions that follow.

Maintain HCC book of product and material standards, specifications

• Stay current and knowledgeable about new and updated products, materials, and trends.

• Demonstrate understanding of all trades; prepare and keep current HCC project and specification manual.

Manage submittal approval process

• Determine which items need submittals, how to review them for HCC compliance, whoever needs to approve them, and how they need to be processed and distributed.

Understand all building codes related the type of construction

• Research code issues that come up during plan preparation, both from the design team and plan check.

• As code issues arise in the field, review the code and prepare a code analysis for review by your supervisor.

• Continue to increase code knowledge.

• Function as a code expert for HCC type of construction.

• Enforce to the field that all work must be compliant with code. Understand all accessibility related codes

• ADA applicability.

• Fair Housing Act applicability.

• International Building Code applicability.

• Be able to review plans completely to ensure compliance.

Prepare a detailed Excel project budget for review and approval by your supervisor

• (Work in detail) compare prior work budgets to new, update the budget during buyout.

• Continually update the accounting budget reports.

• Immediately update the EVP of any material (>$10,000) budget change whether it is positive or negative.

Manage bidding and contract award process

• Prepare the bid documents.

• Prepare the bid notices.

• Modify scopes of the project.

• Do not provide budget or bidder information to other bidders.

• Answer questions of bidders.

• Modify plans based on input from bidders.

• Prepare bid comparison analysis for EVP review.

• Prepare subcontract abstract.

• Manage contract preparation by contract administrator.

• Review contract before it goes out the subcontractor.

• Review subcontract after it comes back from sub to be sure it is correct before EVP signs.

Provide oversight of work with the field staff to promote jobsite safety (OSHA); compliance with requirements for dust control and SWPPP

• Observe the construction for compliance with the plans, code and specifications.

• Assist the field staff with administrative duties.

• Make sure the field has the documents necessary to build the project.

• Provide the field staff with answers to any and all questions, in a timely manner.

Must demonstrate proficiency with the SureTrak software by:

• Prepare effective schedules for the review and approval of the EVP.

• Demonstrate and understand the logical concepts of the software.

• Work with the field staff in monitoring the schedule and understanding future activities.

• Work with the subcontractors to update the schedule progress and improve its’ logic.

• Understand activity logic so that schedules are functional.

• HCC schedules are prepared in such a way to accurately predict the future and demonstrate the proper order of construction.

• Update the schedule weekly and distribute.

• Review the update for accuracy by project inspections.

• Update and distribute the schedule weekly.

Lead project meetings in the field and office.

• Prepare minutes and follow through with resolving issues.

• Distribute minutes weekly, on the same day the meeting takes place.

• Perform take-offs, analyze unit costs from other projects, prepare bid documents, solicit bids, review bids, prepare written analysis, and recommend contract award to the EVP.

• Accounting: review, approve and code invoices correctly.

• Work Scopes: Be knowledgeable of all work scopes. Know the process of updating the master and then the specific project scope. Think about what happens in the field and update the scope master to be more specific and mitigate problems from re-occurring. Scope updates are to better explain to the subcontractor and field staff what HCC wants and how to do it.

• Punch-list Process: Responsible to make sure the building is finished completely before it is turned over to property management. The time period between certificate of occupancy and actual move-ins must be kept to a minimum. All HCC work should be completed before move-ins. Adequate time must be dedicated to ensure that correction work is identified, cataloged, and completed.

• Project Close Out: Manage the project close-out process; finalize the project manual; finalize the contractual paperwork and accounting; clean up all the files and plans and move to storage. Process bond releases.

• Warranty: Ensure that all warranties are known and provided to the end user, typically HPM.

• Act as a positive and constructive role model; providing leadership and training to other staff.

• Maintain a clean, organized, and orderly office at all times.

• Act as a team player when other projects or co-workers need assistance.

• Process extra work orders; negotiate with the subcontractor the amount and scope of work, complete abstract forms, and submit to EVP for processing.

• Be responsible to accumulate and assemble specification information and manuals to turn over to the property manager and/or owner.

• Coordinate specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and accurate flow of information.

• Report pertinent information to your immediate supervisor and abide by the current laws and organization policies and procedures.

• Respond to inquiries relating to your work in a professional manner and within the given time frames.

Other Functions and Work Duties:

• Perform other duties as from time to time may be determined necessary for the well-being of the total operation.

• Coordinate specific work tasks with other personnel within the department as well as with other departments in order to ensure the smooth and accurate flow of work and information.

• Perform tasks which are supportive in nature to the essential functions of the job, but which may be altered or re-designed upon individual circumstances.

Qualifications and Skills Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• A B.S. or comparable degree in business and construction, architecture, or engineering or the skills and knowledge of construction management that would typically be acquired through a four-year college program.

• Minimum seven (7) years’ experience in multi-family type V construction.

Other Skills and Abilities:

• Ability to read, write and speak in English.

• Proficient oral and written communication, reading/comprehension, and arithmetic skills.

• Effective interpersonal relationship and communicative skills.

• Proficient typing and PC skills.

• Ability to manage field operations and decision-making regarding all field construction activities.

• Proficient at reading plans and reports.

• Knowledge of all applicable building codes.

• Ability to effectively interact with building inspectors.

• Knowledge of all construction trades.

• Strong logic and problem-solving skills.

• Ability to work independently and prioritize workload for self and others.

Physical Requirements:

• Must be able to remain in a stationary position the majority of shift, bend, stoop, balance, sit, reach and lift items weighing 90 lbs. or more.

• Ability to withstand extended exposure to outdoor weather conditions, including extreme hot and cold temperatures.

• Climbing: frequently ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet, and legs and/or hands and arms.

• Body agility is important: maintaining body equilibrium to prevent falling when walking, standing, or crouching.

• Stooping: frequently bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.

• Kneeling: frequently bending legs at knees to come to rest on knee or knees.

• Reaching: frequently extending hand(s) or arm(s) in any direction.

• Handling: frequently seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears.

• Hearing: ability to ascertain if equipment is working properly and to respond to alarms.

• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from work site to another.

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication of parts at distances close to the eyes.

• The worker is subject to both environmental conditions: Activities occur inside and outside.

Nevada HAND does not discriminate, and will not tolerate discrimination, based on race, color, national origin, ethnic origin, sex, sexual orientation, age, or disability as those terms are defined under applicable law.