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Auto Shop Administrative Assistant

3 months ago

Petaluma, United States Universal Portfolio Ltd Full time
Job DescriptionJob DescriptionAutoInvestments USA
JOB DESCRIPTION

Job Title: Auto Shop | Administrative Assistant
Department: Auto Shop
Reports To: Collection Curator | Mrs. Keller
LOCATION: Petaluma, California
FLSA STATUS: Part Time/Full-Time | Non-Exempt

SUMMARY DESCRIPTION


This position is a general support position responsible for providing assistance to the Car Collection Curator and Director including but not limited to: administrative work, running errands, making deliveries, preparing orders, post office runs, etc. Ensuring the auto shop is kept current and up to standards. Experience and knowledge with Classic Cars are highly desired but not required.

ESSENTIAL FUNCTIONS


The following description reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. To perform this job successfully, an individual must have regular and reliable attendance and excellent inter personal skills with attention to detail and be able to perform each essential function from the list below satisfactorily. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. We are looking for someone who has a great positive can do attitude, and a willingness to help others. If you think this is you please feel encouraged to apply

DUTIES AND RESPONSIBILITIES:

 Running Errands for Business as needed
Accounting: Accounts Receivable, Payable, and payment of miscellaneous monthly bills for auto shop. Manage business accounts and perform all bookkeeping for Auto Shop
Coordinates with Corporate Office in Mexico as needed for invoicing, billing, etc.
Schedule appointments and maintain calendars for Curator/Director
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Contacting suppliers and maintaining organization in the Shop
Respecting the privacy compliance of interpersonal, sensitive, documents and information
Occasionally helps with other requested duties, as needed, depending on business needs.

SUPERVISORY RESPONSIBILITIES - This position has no direct reports.

REQUIRED SKILLS AND ABILITIES


Self-Starter, able to take little direction and maintain efficiency
Able to multi task and handle multiple projects at once without supervision or instruction
Detail Oriented - pays attention to fine details
Intermediate experience with Excel, Access, Word, Google Suite, Outlook
Good time management skills, able to take direction from others well
Follow specific instructions, both oral and verbal.

EDUCATION AND/OR EXPERIENCE

High school certificate or Bachelor Degree desired but not required
Knowledge of: document administration
desirable to have 2 years of administrative experience.
government documentation about collection cars, requirements for import and export of collection cars, payroll program, labor law (FLSA).
Experience with inventory and counting producing accurate results

CERTIFICATES, LICENSES, REGISTRATIONS
Valid California Drivers License, Documented proof of lawful, permanent residence.

PHYSICAL REQUIREMENTS
Regularly:Frequent Sitting; Use hands to finger, handle, or feel; Reach with hands and arms; Talk or hear;
Frequently:Stand; Walk
Occasionally: Stoop, kneel, crouch, or crawl; Taste or smell; Lift up to 10 pounds
Vision: No special vision requirements

WORK ENVIRONMENT
Regularly: works under normal office conditions, with simple operation equipment (telephones, computers, vehicles) and under normal environmental conditions, without exposure to temperature changes inside the offices.
Occasionally:. May be asked to run an errand(s), go into town for supplies, pickup a delvery, etc. etc.
Noise level: the noise level in the work environment is usually mild-moderate

JOB DESCRIPTION ACKNOWLEDGEMENT


This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time. This job description is subject to change and other functions may be assigned at managements discretion. All employees are to maintain a positive work atmosphere by acting and communicating in a manner so that you get along with customers, clients, co-workers, management and stakeholders.

I understand that this job description does not represent an employment contract and that my employment relationship is at-will. I acknowledge, with my signature below, that I have received a copy of this job description.

Employee Name and Signature: Date:

Supervisors Name and Signature: Date: