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Operations - Executive Assistant

3 months ago

Virginia Beach, United States The Agency | Coastal Virginia Full time
Job DescriptionJob Description

Are you ready to join our dynamic team as the Operations - Executive Assistant to the Broker/Owner of our prestigious real estate company in Virginia Beach? We're on the hunt for a proactive, upbeat, and dedicated individual to fill this pivotal role.

In this position you'll be the right-hand person to our Broker/Owner, helping to establish and grow our new Virginia Beach office while ensuring seamless operations and superior customer service for our real estate agent clients. Your positive attitude and strong work ethic will be the driving force behind our success.

We need someone with boundless energy and a passion for excellence. You thrive on challenges and are always looking for ways to improve and innovate. With your outgoing demeanor and unwavering commitment to excellence, you'll be the glue that holds our team together.

Your responsibilities will include everything from managing the Broker/Owner's schedule and arranging travel to responding to customer and agent needs with urgency and attentiveness. You'll also play a key role in maintaining office equipment and supplies, ensuring that everything runs smoothly.

To excel in this role, you must have prior experience in a real estate office environment and be exceptionally organized, proficient, and punctual. Basic computer skills, including proficiency with spreadsheets, are a must. A real estate license is a bonus, but what we're really looking for is someone with a can-do attitude and a willingness to go above and beyond. This is Not a path into sales, but does have an upward path in the company as we are in growth mode.

If you're ready to take your career to the next level and be part of a top-tier real estate company that values hard work, loyalty, and teamwork, then we want to hear from you. Join us in shaping the future of our company and making a real difference in the lives of our clients. We are a top-tier real estate company and our office and level of service reflect our standards. Our office culture sets us apart and drives our business so we work hard to play hard. We don't believe in weak links and know that we are stronger and better because of the team we have. If you love living in this great country and think you have the ambition, talent, and drive to help take us to the next level then apply today, and let's make great things happen together

Compensation:

$45,000 yearly

Responsibilities:
  • Report incoming information like phone calls, messages, memos, and emails to an executive
  • Help prepare meetings and take detailed minutes
  • Take care of office management duties such as ordering filing systems and keeping track of office equipment and supplies
  • Serve as the main contact for high-level executive
  • Perform additional assigned duties from executives such as picking up orders, handling personal mail, etc.
  • Manage schedules including itineraries, travel arrangements, and team meetings
  • Make sure basic bookkeeping duties are completed in a timely manner

  • Must reside in Southside Hampton Roads (Chesapeake, Norfolk, Portsmouth, Virginia Beach)
  • Must be able to respond after hours as needed with the use of company company-supplied laptop
  • Able to prioritize and manage a range of responsibilities
Qualifications:
  • Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
  • Accustomed to working on strict deadlines and handling confidential information
  • Must have graduated high school or received an equivalent certificate of completion

  • At least 2+ years of experience as an executive assistant, real estate office manager, or experience with similar duties
About Company

The Agency | Coastal Virginia is a Boutique Real Estate Brokerage located in Chesapeake, VA. Alan and Betsy Thompson are the principals and have over 40 years of combined real estate experience. Our primary focus is on our clients and employees, not our competitors.


We believe that work and life go hand in hand and working as a team brings a positive balance in both. We seek to constantly raise the bar and our success is defined by the people we hire and refer. We were named the 2023 Coastal Virginia Magazine as the Top Real Estate Brokerage, and the Top New Small Business in Coastal Virginia. We are in a growth phase and are building a business that will endure in a community and Country that we love.