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Traditional Admin Assistant
2 months ago
Job Title: Traditional Admin Assistant Effective Date: 9/09/2024
Reports to: Chief Traditional Wellness Officer Salary Range: $28.93-$35.16 per hour
Status: ☒Regular ☐Temporary ☒Full-Time ☐Part-Time FLSA: ☐ Exempt ☒ Non-Exempt
Job Summary:
The Administrative Assistant will provide crucial support to the Chief Traditional Wellness
Officer (CTWO) and the Traditional Wellness team. This role is designed to enhance the
effectiveness and efficiency of the CTWO and the department by performing a range of
administrative and coordinating tasks. The ideal candidate will demonstrate excellent judgment,
communication, and organizational skills, with the ability to manage multiple priorities
effectively.
Key Responsibilities:
• Draft and distribute emails, correspondence memos, letters, faxes, and forms.
• Perform general administrative tasks such as filing, typing, copying, binding, and
scanning.
• Assist the Chief Traditional Wellness Officer with credit card receipt tracking and
financial documentation.
• Aid in the preparation of regularly scheduled reports and presentations.
• Manage the CTWO’s Microsoft Office OneDrive and Outlook accounts.
• Schedule and organize meetings, appointments, and events for the CTWO.
• Maintain office and building supplies inventory by monitoring stock levels, anticipating
needs, placing orders, and verifying receipt.
• Handle sensitive information and discussions with discretion and professionalism.
• Work independently on various tasks and projects with minimal supervision.
• Upload check requests for approval and signature.
• Utilize DocuSign, Adobe, Microsoft Word, Excel, PowerPoint, and SharePoint as
needed.
• Perform other job-related duties as assigned.
Qualifications:
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of administrative experience in a professional setting, preferably
within a nonprofit organization.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to handle complaints and conflicts in a calm and professional manner.
• Experience working with homeless and/or low-income populations is desired.
• Valid WA state driver’s license preferred.
• Familiarity with Native American culture and/or experience working with Native
American populations is desired.
Physical Requirements:
• Position involves sitting and performing indoor work, including extended periods at a
computer.
• Frequent use of hands and wrists for tasks such as typing and handling office equipment.
• Ability to perform essential functions with or without reasonable accommodation.
What We Offer:
• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• A supportive and inclusive work environment.
Equal Employment Opportunity:
Chief Seattle Club is an equal-opportunity employer. We base employment decisions on merit and business needs, and do not discriminate based on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law. Our commitment is to provide an inclusive and welcoming environment for all staff, clients, volunteers, subcontractors, and vendors.
