Office Manager/Coordinator

3 weeks ago


Antioch, United States The Glass Guru of Brentwood Full time
Job DescriptionJob DescriptionRoles & Responsibilities:

With a focus on excellent customer service, efficiency and time management, a well-organized Office Manager, in addition to overseeing and handling inbound and outbound communication with all customers, will be responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control and task delegation. Below is a list of various specific duties, not limited in overall scope and subject to change:

  • Reconcile sales software and accounting software transactions.
  • Handle A/R and prepare deposits for bank run.
  • Negotiate pricing with vendors to stay current in market place ongoingly.
  • Manage the day to day operations of the staff Customer Service Rep. (if applicable)
  • Answer inbound phone calls promptly during business hours. (if applicable)
  • Pre-screen incoming leads/potential customers in a proper manner. (if applicable)
  • Respond to any voicemails and/or messages from answering service. (if applicable)
  • Manage and respond the inbound email correspondence and forward accordingly.
  • Greet customers and all other visitors to the showroom promptly and professionally (if applicable).
  • Schedule estimate appointments properly using the appropriate customer software.
  • Quote product by telephone for potential new clients/customers.
  • Assist Estimators with follow up on pending estimates by phone and/or email.
  • Strategically schedule work appointments for Installation Techs, along with customers accordingly.
  • Troubleshoot issue(s) from field if needed, working with GM/vendors and Technicians to find solutions.
  • Check order confirmations from fabricators/vendors for size and pricing accuracy.
  • Oversee proper filing of daily work orders and estimates.
  • Process timesheets for payroll processing.
  • Prepare Accounts Receivable and prepare deposits for bank daily.
  • Reconcile sales software and accounting software transactions as required.
Qualifications & Educational Requirements:

  • 1-2 years residential glass experience (ordering, estimating, office/project management) preferred.
  • HS Diploma or equivalent.
  • 2 or 4-year college degree preferred.
  • All candidates must pass initial background check and drug test.
Preferred Skills:

  • Excellent verbal/written communications skills.
  • Microsoft Office proficient (Word, Excel).
  • Experience with QuickBooks Online and web based software preferred.
*Eligibility for company benefits is optional and contingent upon completion of an initial employee probationary period.



  • Antioch, United States MedicalOne Health Full time

    Hospice Office Manager Experience Required We are looking to hire an Office Manager (Hospice Agency) to join our team! You will be responsible for overseeing the administrative activities of the organization. Responsibilities: Manage medical records and information Plan and maintain work facilities Provide administrative assistance to management...


  • Antioch, United States MedicalOne Health Full time

    Job DescriptionJob DescriptionHospice Office Manager Experience RequiredWe are looking to hire an Office Manager (Hospice Agency) to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage medical records and informationPlan and maintain work facilitiesProvide administrative assistance...


  • Antioch, United States MedicalOne Health Full time

    Job DescriptionJob DescriptionHome Health Office Manager Experience RequiredWe are looking to hire an Office Manager (Home Health Agency) to join our team! You will be responsible for overseeing the administrative activities of the organization.Responsibilities:Manage medical records and informationPlan and maintain work facilitiesProvide administrative...


  • Antioch, United States MedicalOne Health Full time

    Job DescriptionJob DescriptionJob DescriptionMedicalOne Health Hospice and Palliative Care company seeking quality Home Health Intake Coordinator.MUST HAVE EXPERIENCE AS A HOSPICE INTAKE COORFINATOR.Responsible for the admission process for new/returning patients. Including the collaboration with marketing, clinical and management teams, calling physician...


  • Antioch, United States MedicalOne Health Full time

    Job DescriptionJob DescriptionJob DescriptionMedicalOne Home Health company seeking quality Home Health Intake Coordinator.MUST HAVE EXPERIENCE AS A HOME HEALTH INTAKE COORFINATOR.Responsible for the admission process for new/returning patients. Including the collaboration with marketing, clinical and management teams, calling physician offices, verifying...


  • Antioch, United States QPS Employment Group Full time

    Position Title: Inventory Control Coordinator – 1st Shift Wage: $20.00/hour Shift: 1st Hours: 6:20am – 4:45pm Are your skills not being fully utilized? Reach your maximum potential by working with QPS! QPS Employment Group has a great opportunity available for an Inventory Control Coordinator at a company in Antioch, IL. This is a potential to hire...


  • Antioch, United States Drill Tech Drilling & Shoring, Inc. Full time

    Drill Tech Drilling & Shoring, Inc. (DTDS) is a design-build contractor specializing in the construction of earth retention systems, soil stabilizations, drilled foundations, landslide remediation, and tunnel and shaft construction. DTDS provides services to both the private and public sector. DTDS' headquarters are located in Antioch, California, roughly 40...


  • Antioch, United States Drill Tech Drilling & Shoring, Inc. Full time

    Drill Tech Drilling & Shoring, Inc. (DTDS) is a design-build contractor specializing in the construction of earth retention systems, soil stabilizations, drilled foundations, landslide remediation, and tunnel and shaft construction. DTDS provides services to both the private and public sector. DTDS' headquarters are located in Antioch, California, roughly 40...

  • Program Coordinator

    3 weeks ago


    Antioch, United States Timeck Care Inc. Full time

    Timeck Care Inc is looking for a Program Coordinator.Location: Nashville, TN.Principal Duties and Responsibilities:24 hr. oversight of all assigned facilities.24 hr. call in case of emergencies on any assigned site.Communication with Parents/Guardians, Conservators, advocates of individuals assigned.Conducting Performance evaluations on all staff as needed...


  • Antioch, United States Irving Materials Full time

    Job Description Position assists the Operation Manager with daily operations activities in the assigned regional area. Assists in oversight of assets, provides leadership support to operations group and supports management of raw materials in the region of responsibility. Key Responsibilities:Responsible for the care, cleanliness, and condition of all...


  • Antioch, United States Irving Materials Full time

    Job DescriptionPosition assists the Operation Manager with daily operations activities in the assigned regional area. Assists in oversight of assets, provides leadership support to operations group and supports management of raw materials in the region of responsibility.Key Responsibilities:Responsible for the care, cleanliness, and condition of all...


  • Antioch, United States SERVPRO of Evergreen ParkSouth Chicago City Full time

    Job DescriptionJob DescriptionDo you love helping people through difficult situations?Then dont miss your chance to join our Franchise as a Marketing Assistant. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage Like it never even happened!Our Franchise is...

  • Front Desk Manager

    2 weeks ago


    Antioch, United States Goodwin Recruiting Full time

    We are seeking a professional, customer-focused, and energetic Front Desk Manager for a historic hotel in the downtown Memphis, TN area. If you have Front Office supervisory experience, are passionate about great guest service, and are looking for a Front Desk Manager, Front Desk, Manager, Office Supervisor, Hotel, Staffing

  • Yard Manager

    1 week ago


    Antioch, United States Ash Pallet Management Full time

    Ash Pallet Management is looking for safe, reliable, skilled, and smart-working individuals for our yard operation as a Yard Manager. **Responsibilities**: - Effectively communicate with dispatch and warehouse management to coordinate the movement of trailers in and out of the loading docks. - Park trailers in the yard as needed. - Maintain daily yard...

  • Maintenance Manager

    3 weeks ago


    Antioch, United States RPM Living Full time

    Overview Looking for something different? We ARE that something different at RPM Living. Dynamic and fast growth culture and multiple nationwide opportunities let YOU shape your future with us. Top industry pay and benefits, best industry practices, career training and education, people-first focus...... we show you the way to success. The position: The...


  • Antioch, United States MedicalOne Health Full time

    Job DescriptionJob Description```Requirements```Must be a registered nurseMust have experience as a clinical nurse manager for home health```Duties```- Oversee the daily operations of the clinic, ensuring efficient and effective delivery of healthcare services- Develop and implement policies and procedures to maintain high standards of patient care- Manage...


  • Antioch, United States Ideal Building Solutions Full time

    Job DescriptionJob DescriptionIdeal Building Solutions is a specialty contractor in the fields of commercial roofing and fall protection. Our purpose is to Do Hard Things & Become Better Versions of Ourselves daily! We have created an environment where people can thrive during challenges, solve complex problems, and become better versions of themselves. Our...


  • Antioch, United States Ideal Building Solutions Full time

    Job DescriptionJob DescriptionIdeal Building Solutions is a specialty contractor in the fields of commercial roofing and fall protection. Our purpose is to Do Hard Things & Become Better Versions of Ourselves daily! We have created an environment where people can thrive during challenges, solve complex problems, and become better versions of themselves. Our...

  • Engineering Manager

    4 weeks ago


    Antioch, United States CEO Inc. Full time

    The Engineering Manager will have responsibility and oversight to plan, design and initiate improvements to manufacturing processes for a multi-plant operation. The chosen candidate will manage a staff of engineers as well as the maintenance department. They will be instrumental in simplifying and automating manufacturing processes with the goal of improving...

  • Engineering Manager

    4 weeks ago


    Antioch, United States CEO Inc. Full time

    The Engineering Manager will have responsibility and oversight to plan, design and initiate improvements to manufacturing processes for a multi-plant operation. The chosen candidate will manage a staff of engineers as well as the maintenance department. They will be instrumental in simplifying and automating manufacturing processes with the goal of improving...