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Administrative Subject Matter Expert(SME)

3 months ago

Tampa, United States Wits Solutions Inc Full time
Job DescriptionJob Description

Wits Solutions Inc. (WITS) is a SBA certified 8(a) company with headquarters in the metropolitan Washington D.C. area. WITS has been providing best-in-class solutions in professional IT and administrative consulting to various Federal, State, Local and commercial customers. At WITS, we believe in working not for our clients but with them. This is why right from the beginning; our analysts and solution-builders work closely with our clients to ensure that the project outcomes continue to deliver value long into the future.

Job Description:

Education/ Certification Mandatory:

  • Bachelor's Degree (BS/BA) preferred however, not required.

Security Clearance:

  • SECRET Clearance required, TS/SCI is desirable.

Work Experience Mandatory:

  • O-4/O-5/WO3-WO5/E7-E9 level experience or GS-12 / Step 2 or higher equivalency as a DoD civilian.
  • 5+ years of experience in Government Civilian or military personnel systems.
  • Position will assist military and civilian personnel managers by preparing reports, forms and documents, given basic instructions.
  • Wide Background in preparing administrative and personnel documents/actions.
  • Experience Preparing Memorandums and written documents supporting Civilian Position Reviews and Hiring actions.
  • Experience Processing Military or Civilian Awards Documents. Experience Preparing Correspondence and Staffing Documents and facilitating Annual Assessment.
  • Ability to read, interpret, organize, and synthesize source material into well-written, concise technical style reports in approved formats.
  • Possession of excellent oral and written skills.
  • Possession of excellent organizational, interpersonal, analytical problem-solving, and presentation skills.
  • Knowledge of Microsoft Office Suite (PowerPoint, Excel, Outlook) and Adobe Acrobat software.

Work Experience Nice to Have:

  • Air Force Background

Roles And Responsibilities:

  • Administrative Subject Matter Expert (SME.) Provide flexible staffing support in the following administrative areas, based on manning and workload present in the J1.
  • Contract employee performs the following functions, in order of priority as coordinated between Directorate Leadership and the Task Lead.
  • Serves as Civilian Personnel SME, advise the J1 Director and Civilian Personnel Manager on Air Force Civilian Personnel issues/actions.
  • Advise the Director J1 and supervisory personnel across the command on: Air Force Position Classification, Staffing, Management Employee Relations, Evaluations and Awards policies and processes.
  • Must have ability to research Air Force and relevant DoD/OPM regulations and law to advise and brief the Director and command supervisors on applicable senior directives on Air Force Position Management, Position Classification, Staffing and Management Employee Relations topics.
  • Ability to develop best processes for Civilian Personnel management, brief senior personnel and advise/brief supervisors across the command.
  • Prepare or review documents in order to process Civilian Hiring actions, Civilian Position Description
  • Reviews and other personnel actions. Given examples of the required Word, PowerPoint, or Excel products, prepare narrative position descriptions, organization charts, and forms as instructed by the Civilian Personnel Manager.
  • Assist the Civilian Personnel Manager in preparing supporting documents for hiring actions and PD reviews to be signed/uploaded by the Civilian Personnel Manager.
  • PERSTAT Submission. Given access to SOF Ready systems and USCENTCOM PERSTAT instructions, coordinate with subordinate units' PERSTAT clerks in theater, accurately prepare daily PERSTAT input to USCENTCOM by 1100 daily.
  • Perform functions as a Defense Travel System Technician/Reviewer within the Defense Travel System (DTS) as to assist travelers in preparing authorizations, vouchers and travel arrangements.
  • Serves as the DTS technician providing support of the processing of travel authorizations and vouchers in DTS and legacy systems to ensure compliance with Joint Federal Travel Regulation, the Joint Travel Regulation, Department of Defense Financial Management Regulation (DoDFMR), Vol 9 and other applicable local policies and regulations
  • Ensure correct examination and verification for adequacy, legal propriety and completeness of all travel authorizations, vouchers and supporting documentation for reimbursable travel related expenses.
  • Provides necessary support to travelers and approving officials.
  • Resolves DTS problems with travelers and coordinates actions with unit Government travel program manager.
  • Passport and Visa Processing. Brief/advise personnel on the process for obtaining passports and visas.
  • Receive, review and process Passport and Visa Applications for signature/approval of the Head of Facility/Passport M+C23anager.
  • Manage/track the dispatch of applications for passports and visas, follow up with DOD Passport Agency and Embassies for timely receipt. Log received Passports and Visas to applicants, ensuring 100% accountability.
  • No travel is required.
  • Function historically requires 1920 hours per year.