Bookkeeper Administrative Assistant

2 weeks ago


Hillsborough, United States HudMed USA Full time
Job DescriptionJob Description
Are you ready to be the financial cornerstone of a dynamic group of companies? As the Bookkeeper and Administrator for our diverse enterprises, you'll be at the heart of our financial operations. Reporting directly to our General Manager, you'll be entrusted with a range of responsibilities that span multiple businesses. Your meticulous attention to detail and unwavering commitment to efficiency are key to the success of our operations.

Part-time, in office 7 am to 1 pm 5 days per week. Bilingual (Spanish) a plus



Financial Management:


Safeguard all checks, payments, and income for our associated businesses, ensuring they find their way to the right place during your work schedule.

Accurately log all deposits in Quickbooks, making sure they're matched with the respective customer and invoice.

Skillfully issue payments to vendors for their open invoices, all while maintaining an immaculate record of payable checks in Quickbooks.


HR Responsibilities:


Become the go-to guru for onboarding new employees across all our companies. You'll expertly handle tasks like collecting W2 forms, precisely inputting employee data into ADP, and setting up Direct Deposit.

Keep the employee contact information shipshape, including addresses, and handle additional payroll wizardry like pay adjustments.

Be an active participant in our weekly employee meetings during HR Hours.

Take charge of our weekly payroll for all three companies, ensuring our team gets their hard-earned pay on time.

Accounting


Conduct monthly audits of credit card statements for employees across all our associated businesses. This involves tracking employee spending, making sure they're playing by the rules, and diligently filing receipts.

Act as the bridge between our company, the Accounting Firm, President, and General Manager, handling requests related to our businesses swiftly and effectively.

Vendor Onboarding


Manage the onboarding of HudMed as a vendor for our customers. This means providing Certificates of Insurance, completing those W9 forms, and tackling any paperwork requests like a pro.

Be prepared to tackle any other assignments, duties, or tasks as determined by the President or General Manager.

Your meticulous approach and commitment to excellence are like gold in our financial vault, and they're critical to our company's efficiency and success. We appreciate your dedication to our team and its mission. Join us in this exciting journey


Requirements:

  • Essential Prior Experience with Quickbooks
  • Familiarity with Bookkeeping Procedures is a Must
  • Capacity to Work Independently and Resolve Challenges is Essential
  • Proficiency in Excel with an Openness to Learning
  • Accurate Data Entry Proficiency with a Keen Eye for Numerical Precision
  • Anticipated Weekly Commitment of 25-30 Hours in OFfice
  • Exceptional Organizational and Time-Management Skills
  • Preference for a Background in Finance, Accounting, or a Related Field
  • Outstanding Communication and Interpersonal Aptitude
  • Self-Driven, Reliable, and Trustworthy Individual
  • Effective Interpersonal and Communication Abilities






  • Hillsborough, United States Ocean South Imports Full time

    Overview: **Duties**: - Assist in account reconciliation and financial report writing - Perform bookkeeping tasks - Assist with accounts payable - Utilize software such as Quickbooks Desktop - Provide administrative support to the team **Experience**: - MUST be an experienced bookkeeper - Strong knowledge of financial and administrative processes and...


  • Hillsborough, United States HudMed USA Full time

    Job DescriptionJob DescriptionAre you ready to be the financial cornerstone of a dynamic group of companies? As the Bookkeeper and Administrator for our diverse enterprises, you'll be at the heart of our financial operations. Reporting directly to our General Manager, you'll be entrusted with a range of responsibilities that span multiple businesses....


  • Hillsborough Township, United States HudMed USA Full time

    Are you ready to be the financial cornerstone of a dynamic group of companies? As the Bookkeeper and Administrator for our diverse enterprises, you'll be at the heart of our financial operations. Reporting directly to our General Manager, you'll be entrusted with a range of responsibilities that span multiple businesses. Your meticulous attention to detail...


  • Hillsborough, United States Public School of North Carolina Full time

    POSITION DESCRIPTION POSITION TITLE Accounting Clerk/Human Capital Administrative Assistant SCHOOL/DEPARTMENT Finance & Human Capital SALARY 64-Salary Grade. Local Supplement of 7% FLSA STATUS Non-exempt REPORTS TO Chief Finance Officer & Chief Human Capital Officer SUPERVISES None WORK WEEK SCHEDULE Monday - Friday WORK HOURS 40 NUMBER OF...


  • Hillsborough, United States Hillsboro-Deering School District School Administrative Unit #34 Full time

    Position Type: Student Support and Special Education/Speech and Language Professional Date Posted: 5/1/2024 Location: Hillsboro-Deering School District Date Available: SY2425 Closing Date: until filled Full-time Speech-Language Assistant, NH State License Attachment(s): Speech-Language Assistant.doc

  • Personal Assistant

    1 week ago


    Hillsborough, United States JIL Holding Full time

    Job DescriptionJob DescriptionWe are seeking a Secretary/ Personal Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAnswer inbound telephone callsDevelop and implement organized filing...

  • Dental Assistant

    2 weeks ago


    Hillsborough, United States Cornerstone Dental LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement OpportunitiesFlexible SchedulingCompetitive CompensationJob SummaryWe are seeking a qualified and caring Dental Assistant to join our team! You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal...

  • Dental Assistant

    2 weeks ago


    Hillsborough, United States Cornerstone Dental LLC Full time

    Job DescriptionJob DescriptionBenefits/PerksCareers Advancement Opportunities Flexible SchedulingCompetitive CompensationJob Summary We are seeking a qualified and caring Dental Assistant to join our team! You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal...


  • Hillsborough, United States Public School of North Carolina Full time

    POSITION DESCRIPTION POSITION TITLE Assistant Director of Maintenance SCHOOL/DEPARTMENT Operations/ Maintenance SALARY Salary Grade 70 plus supplement FLSA STATUS Exempt REPORTS TO Director of Maintenance SUPERVISES Maintenance Personnel WORK WEEK SCHEDULE Monday - Friday; must be available on-call WORK HOURS 40 NUMBER OF MONTHS PER...

  • Office Assistant

    1 week ago


    Hillsborough, United States JT’s Lawn and Landscaping Full time

    Duties - Perform various clerical tasks such as filing, photocopying, and organizing documents - Answer and direct phone calls with professionalism and excellent phone etiquette - Transcribe and distribute important communications - Scheduling appointments - Provide administrative support to office staff as needed Experience - Previous experience in an...


  • Hillsborough, United States Garden State Physical Therapy & Wellness Full time

    **Job Type**: Part-time Pay: $18.00 - $19.05 per hour Expected hours: 24 per week Schedule: - 8 hour shift Ability to Relocate: - Hillsborough, NJ 08844: Relocate before starting work (preferred) Work Location: In person


  • Hillsborough, United States MKA International, Inc Full time

    _**MKA International, Inc. **_(_**MKA**_)_ is a national, multi-disciplinary construction and engineering consulting firm. We have been serving our Clients for over 30 years throughout the United States and worldwide. As a 100% employee-owned company, you will have the opportunity to contribute in a meaningful way and advance at a pace commensurate with your...


  • Hillsborough, United States Joe Van Gogh Inc Full time

    Job DescriptionJob DescriptionJob Purpose Summary: The Assistant Shop Manager will support the Store Manager in all aspects of store operations to ensure best practices from each store team member in providing excellent products, superior customer service and a clean, safe and welcoming environment for staff and patrons. The Assistant Store Manager must have...


  • Hillsborough, United States Calhoun Hills LLP Full time

    Job DescriptionJob Description The Assistant Director must be able to perform administrative functions, maintain center operations and sometimes teach in the classroom. This role oversees the function, operation and leadership of the center. The position requires a passion for our work, a strategic vision, significant capacity for marketing and fundraising...


  • Hillsborough, United States WellStar Health System Full time

    Facility: Kennestone Hospital How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example...


  • Hillsborough, United States WellStar Health System Full time

    Facility: Kennestone Hospital How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example...


  • Hillsborough, United States Alternatives Inc. Full time

    **Alternatives, Inc.** in **Hillsborough, NJ** is looking to hire a **temporary full-time Assistant Group Home Manager **to support adults with developmental disabilities and help oversee group home operations. Are you looking for a temporary full-time job where you can **make a positive difference in your community**? Are you passionate about the rights of...


  • Hillsborough, United States Orange County School District, NC Full time

    ORANGE COUNTY SCHOOLS POSITION DESCRIPTIONPOSITION TITLE Occupational Therapist AssistantSCHOOL/DEPARTMENT Assigned school(s) SALARY Salary Grade 76 plus supplement FLSA STATUS Exempt REPORTS TO Director of Exceptional Children Services, Occupational Therapist and Principal of assigned school(s) SUPERVISES NA WORK WEEK SCHEDULE Monday - Friday WORK...


  • Hillsborough, United States UNC Health Care Full time

    Description *This position qualifies for our Nursing Support Incentive Program. The Nursing Support Incentive Program includes $5,000 paid over a three (3) year commitment. Learn more about the program here: https://jobs.unchealthcare.org/pages/unc-hospitals-unc-rex-nursing-support-incentive-program Clinical Support Technician I needed for Critical Care...


  • Hillsborough, North Carolina, 27278, Orange County, NC, United States Duke Health Full time

    At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together. About Duke University Hospital Pursue your passion for caring with Duke University Hospital in Durham, North...