Council Assistant

3 weeks ago

Dallas, United States ONE Elite Staffing Full time
Job DescriptionJob Description

Provides administrative and general assistance to the office of a City Council member in his or her role as the representative to the district, and as a member of the Council.

Essential Functions

  • Answers telephone including screening and ascertaining nature of calls, forwarding appropriate calls, taking messages and conveying information, and handling citizen complaints.
  • Maintains a high-volume calendar of events through timely response to meeting requests, scheduling appointments, and conferences, confirming meetings, and reminding the councilmember of commitments.
  • Prepares written correspondence on behalf of the Councilmember.
  • Monitors budget for Councilmember's officeholder account; monitors expenses and activities and submits reports to Mayor/Council Office to ensure operations are within State and City guidelines.
  • Performs all necessary duties related to the completion of open records request (ORRs), and ensure each is completed within the required time frame.
  • Organizes meetings, events, and outreach activities including town hall meetings, neighborhood meetings, and special events.
  • Updates district website to inform the public of relevant district news, announcements, meetings, agendas, and related information. Monitors social media activity related to the district and responds accordingly.
  • Prepares travel arrangements on behalf of the Council member.
  • Submits service requests in system and follows-up with an appropriate department representative and constituent to ensure resolution.
  • Maintains the Councilmember's membership in professional organizations as the position requires.
  • Maintains the district citizen and organization database and contact list.
  • Prepares mileage reimbursements as needed.
  • Reads prioritize and distribute incoming mail including, as needed, necessary responses.
  • Maintains office supplies and district inventory log, as needed.
  • Performs a wide variety of office functions, such as maintaining a filing system, archiving documents according to the department's records retention schedule, making travel arrangements, attending meetings.
  • Performs other duties as assigned and in collaboration with the Council Liaison.

Minimum Qualifications

Four (4) years secretarial experience creating/editing letters, reports, handling appointment schedules and /or making travel arrangements.
Education: High School diploma or equivalent

****THIS IS NOT A REMOTE POSITION****

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