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Administrative Assistant

3 months ago

Colton, United States Integrated Pain Management Medical Group, Inc. Full time
Job DescriptionJob Description

The Administrative Assistant coordinates and administers general business functions for the Corporate Office and Medical Sites of IPM Medical Group. This position ensures the smooth operation of the Corporate Office and assists with some clinic administration of the medical sites. Under the direction of the President, the Administrative Assistant will support the Leadership Team, Corporate Office, and Medical Sites. Administration and support will include but not limited to calendaring, purchasing, contract management, facility maintenance, and travel coordination. All other duties as assigned.

What you will do

  • Medical Site Support
    • Liaison to the Landlord/Property Managers for facilities issues, general inquires
    • Maintains compliance for all site/location licenses: city, county, business, Certificate(s) of Occupancy, etc.
    • Coordinates all safety, OSHA, and other required inspections with vendors and IPM Compliance department.
    • Oversees facility management and coordinates office moves, relocations, etc.
    • Coordinates facility Quality Reviews in partnership with the Director of Quality and Compliance and Regional Operations Managers
    • Manages all centralized purchasing and related vendor relationships
    • Is the liaison for CNECT and other GPOs
    • Provides support for Regional Operations Managers, Clinical Operations Manager and Medical Director as approved by the President
  • Corporate Office Support
    • Organization of all “Public space” within the suite
    • Ordering & Maintenance of all supplies
    • Schedule & coordinate “events” and meetings with visitors, guests, vendors, etc.
    • Maintain office printer/copier/fax machine with support from the IT team
    • Answer all incoming calls, collect and distribute incoming/outgoing mail
    • Manage scheduling of conference rooms
    • Coordinate and maintain IPM Calendar of key events, meetings, activities
    • Manage all IPM-wide purchasing contracts with vendors, service providers, and others.
    • Facility maintenance and property manager liaison
  • Leadership Support
    • Assist Leadership with administrative tasks: copying, data entry, PowerPoint presentations, expense reports
    • Maintain Leadership calendar to include travel, vacation, leaves, key meetings, conferences, etc.
    • Travel coordination and scheduling for the Leadership team
    • Take minutes for all leadership/management team meetings, committee meetings, supervisor’s meetings and other meetings as assigned
  • Other duties as assigned

Qualifications

  • 5 years or more in office management/administration
  • AA degree or higher education (preferred)
  • Ability to handle multiple projects
  • Professionally manage deadlines and expectations
  • Calendaring, scheduling, and purchasing
  • Facility/property management
  • Travel arrangements and itineraries

Why You'll Love Working Here

  • Amazing work/life balance
  • Generous Medical, Dental, Vision, and Prescription benefits (PPO & HMO)
  • 401(K) Plan with Employer Matching
  • License & Tuition Reimbursements
  • Paid Time Off
  • Holiday Pay & Floating Holiday
  • Employee Perks and Discount Programs
  • Supportive environment to help you grow and succeed

Boomerang Healthcare (BHC) is a multidisciplinary and comprehensive team of experienced, committed healthcare providers that treat pain. Our team of doctors approaches each patient with one goal in mind: to help patients return to normal daily activities. We work with our patients to identify the cause of their pain and create a personalized treatment plan, recognizing that no two patients are alike, and neither is their pain. Our providers create a comprehensive care plan, then monitor, manage and coordinate patient access to health services at BHC. 

Boomerang Healthcare strives to be a diverse workforce that reflects, at all job levels, the patients we serve. We are an equal opportunity employer. Boomerang Healthcare is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please contact us.