Payroll Manager

2 weeks ago

Franklin, United States Health Connect America Full time
Job DescriptionJob Description

At Health Connect America, we are dedicated to making connections happen every day by cultivating growth, belonging, and wellness for our teammates. We strive to create a supportive environment where our employees can thrive and make a meaningful impact. As we continue to grow, we are seeking a dedicated and experienced Payroll Manager to join our team and ensure the efficient and accurate processing of payroll for our valued employees.

Job Description:

As the Payroll Manager at Health Connect America, you will be responsible for overseeing and managing the payroll operations to ensure timely and accurate payroll processing. You will play a critical role in maintaining compliance with all federal, state, and local payroll regulations. Your primary duties will include managing the payroll team, processing payroll for all employees, and resolving any payroll-related issues. You will also collaborate with various departments to ensure payroll data integrity, implement and maintain payroll systems, and support audits and reporting. Your expertise will contribute to the overall financial health and employee satisfaction within our organization.

This is a Hybrid position.  You will work remotely Monday, Wednesday and Friday and will work in the Franklin, TN, office on Tuesday and Thursday.

What You Will Be Doing:

  • Assist State Ops Leaders in reviewing and analyzing Payroll Analysis reports to monitor direct care staff productivity.
  • Create and provide meaningful reports to the State Ops Leaders to highlight productivity trends and patterns that may need to be addressed.
  • Assist the State Ops Leaders by reviewing and analyzing monthly and quarterly financial reports.
  • Create and provide meaningful reports, which show financial trends with the objective of consistently meeting or exceeding the budget’s overall bottom line.
  • Conduct periodic audits of electronic personnel files as requested and assigned, to ensure compliance.
  • Interface and work directly with HR Department, State Ops Leaders, Lead State Administrators, and Office Managers to resolve founded issues of noncompliance.
  • Assist State Ops Leaders in gathering information and completing applications for grants; new programs; and any new funding opportunities as requested.
  • Attend meetings and trainings at Corporate Office; regional offices; Grand Regional and state quarterly operational meetings; or attend meetings & trainings virtually as assigned and requested.
  • Provide executive level administrative support which may include planning for meetings and events; preparing materials for meetings and events; and setting up for meetings and events.
  • When requested, assist Corporate Credentialing staff with providing available information from EPF on licensed providers to ensure all licensed providers are enrolled and credentialed with MCOs and other payers as required; and credentialing is kept current.
  • Provide vision for overall global HRIS design and adapt the design to the organization’s strategic plans; continually assess system functionality and recommend enhancements to improve efficiency, controls, and service to users. Serve as the project manager on implementing system upgrades, including developing training plans, and providing training to system users.
  • Set up security roles for system users.
  • Oversee the garnishment process, including inputting information and informing affected employees and interfacing with garnishing entity as required.
  • Ensure 401(k) deductions are accurately entered into employee records.
  • Accurately process the semimonthly, biweekly, and weekly payroll roll up process for the Company.
  • Produce and prepare required payroll and data reports from the HRIS.
  • Manage the required month end, quarter end, and year end processes and reporting.
  • Assist in new hire onboarding process to include launching onboarding events and creating completed onboarding events to employee on HRIS/Payroll system.
  • Work with Ops Leaders, Lead State Administrators, and Office Managers to ensure new hire onboarding is completed in time for payroll processing.
  • Payroll processing and review:
    • Enter pay changes and terminations into payroll/HRIS system.
    • Review all regions’ payroll with particular attention to salary and pay calculations.
    • Ensure PTO matching on both payroll spreadsheet and approved PTO in Paylocity system.
    • Work directly with State Ops Leaders and Corporate Payroll/HR staff to resolve issues swiftly.
    • Enter/upload payroll information to process payroll each pay period.

Qualifications:

  • Bachelor’s Degree in a business field is preferred with at least 3 years’ experience in an executive administrative support position; or at minimum, an Associate Degree with at least 5 years’ experience in an executive administrative support position.
  • Experience in processing payroll and working in an HRIS electronic system is required.
  • Experience with integrating employees attained through Mergers and Acquisitions

If you are passionate about making a difference and possess the skills and experience to excel as a Payroll Manager, we invite you to apply and join our dedicated team at Health Connect America. Together, we can continue to support and uplift the communities we serve.

Health Connect America and its companies are a multi-state, community mental health, behavioral health, family preservation, and therapeutic foster care services provider(s). It is the mission of Health Connect America to create quality, affordable opportunities for individuals and families to achieve their greatest potential in a safe, positive living environment.

We encourage wellness for our staff by offering competitive compensation and benefits to our full-time team members including medical, vision/dental, 401K, Health Savings Account with company contribution, and paid time off. We also offer an Employee Assistance Program including 8 counseling sessions per year to promote emotional wellbeing.

Health Connect America and its companies are an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law.

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