Logistics Coordinator

2 weeks ago

Waco, United States Alcom of Texas Full time
Job DescriptionJob Description

POSITION: Logistics Coordinator

STATUS: Non-exempt

REPORTS TO: Logistics Manager

DATE: April 2024

DIRECT REPORTS: None

LOCATION: Waco, TX

POSITION SUMMARY:
This position is responsible for processing paperwork required for the shipment of trailers both domestically and internationally. Ensures that paperwork is completed accurately and follows transportation and export laws. Provides coordination and administrative support to the Logistics Department and reports directly to the Logistics Manager.

FUNCTIONS AND RESPONSIBILITIES:

  • Coordinates delivery of products with dealers to ensure excellent customer service.
  • Negotiates rates with carriers, schedules loads, and prepares purchase orders.
  • Prepares warranties, invoices, and NVIS/certificates of origin for scheduled loads.
  • Sends invoicing and payment terms for each shipment to dealers prior to delivery.
  • Matches carrier invoices with purchase orders and submits to accounting for payment.
  • Enters data into the “Load value spreadsheet” for management analysis.
  • Invoices trailers in the Genius system production identifies as complete on a daily basis.
  • Submits financing requests to GE and Northpoint for approval prior to load shipments.
  • Processes customs documentation for import/export of trailers and parts
  • Ensures customs and E-manifest clearance prior to loading shipments.
  • Answers incoming calls to the company in the absence of or to assist the receptionist.
  • Effectively Communicates with Logistics Manager, shipping crew, and sales team.
  • Instruct drivers on documentation and responsibilities related to deliveries.
  • Schedules and prepares documentation for FedEx and CH Robinson freight shipments.
  • Performs other administrative duties as assigned, such as filing, scanning, and copying.

DESIRED EDUCATION/EXPERIENCE:

  • A two-year college business degree is preferred but not required. May recognize equivalent related work experience.
  • Proficiency in Microsoft Office required, and accounting system experience preferred
  • Two years of transportation/logistics or customer service experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES:
To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position.

  • Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
  • Customer service—the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance, and meets commitments.
  • Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
  • Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality, and applies feedback to improve performance.
  • Quantity—meets productivity standards and completes work in a timely manner.
  • Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
  • Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
  • Safety and security—the individual observes safety and security procedures and uses equipment and materials properly.

Expectations:

  • Completes all documentation for next-day shipments by the end of each day
  • Updates “Load value spreadsheet” on a weekly basis
  • Informs Logistics Manager and Sales Manager when accounts are overdue
  • Generates purchase orders for carriers within 2 days of load confirmation
  • Processes vendor payments within 1 day of receipt of invoices
  • Submits financing documentation for funding within 2 days of delivery

Alcom USA is proud of its diverse workforce and welcomes employees who speak one or more languages. As a necessity to safely and efficiently perform business operations, employees must be proficient in speaking and understanding English. Alcom will assess the level of fluency required on a job by job basis. Employees must be able to speak and understand English for job related communications and are otherwise welcome to speak their native or other language in the workplace.

EOE



#hc125127

  • Logistics Associate

    1 week ago

    Waco, United States HOLT CAT Full time

    Job Summary: The Logistics Associate is responsible for meeting Operations delivery and kitting requirements. Job duties include receiving, storing, handling, shipping, inventorying, and preparing products for customer delivery while demonstrating and promoting safe behaviors and processes. This requires working independently, with a specific...

  • Operations and Science Fair Coordinator

    2 weeks ago

    Waco, United States Baylor University Full time

    What We Are Looking For The Mayborn Museum's Operations and Science Fair Coordinator will serve a dual role coordinating the Central Texas Regional Science and Engineering Fair and supporting the Museum Operations and Store Manager. Responsibilities include managing the administrative needs of the museum, streamlining financial processes and procedures...

  • Account Coordinator

    1 week ago

    Waco, United States Foxworth-Galbraith Lumber Company Full time

    US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 15,000 employees located throughout the country. Since our founding in 2009, we have acquired over 70 companies and have expanded to more than 500 locations serving 37 states. US LBM is a progressive organization that...

  • Account Coordinator

    2 weeks ago

    Waco, Texas, United States Foxworth-Galbraith Lumber Company Full time

    US LBM is one of the leading and fastest growing distributors of specialty building materials in the United States, with a team of over 15,000 employees located throughout the country. Since our founding in 2009, we have acquired over 70 companies and have expanded to more than 500 locations serving 37 states. US LBM is a progressive organization that...

  • Inventory Coordinator 2-Used Equipment

    3 weeks ago

    Waco, United States HOLT CAT Full time

    Posting Details Job Details Description The Inventory Coordinator 2 – Used Equipment is responsible for used equipment and used parts/attachments inventory, International Logistics, tracking Used Equipment Rentals, trade-in evaluations, and performing inventory tasks for both used equipment and used attachments/parts in multiple Holt...

  • Warehouse Manager

    3 weeks ago

    Waco, United States ExecuSource Full time

    Warehouse Manager Opportunity! Location: Waco, TX Salary: $100,000 + (base on experience) Schedule: On-Site Monday- Friday Will assist with relocation to Waco, TX. Are you an experienced Warehouse Manager with a proven track record of successful warehouse management, strong leadership skills, and a deep understanding of inventory control and logistics? We...

  • Warehouse Manager

    4 weeks ago

    Waco, United States ExecuSource Full time

    Warehouse Manager Opportunity! Location: Waco, TX Salary: $100,000 + (base on experience) Schedule: On-Site Monday- Friday Will assist with relocation to Waco, TX. Are you an experienced Warehouse Manager with a proven track record of successful warehouse management, strong leadership skills, and a deep understanding of inventory control and logistics?...

  • Warehouse Manager

    2 weeks ago

    Waco, Texas, United States ExecuSource Full time

    Warehouse Manager Opportunity Location: Waco, TX Salary: $100,000 + (base on experience) Schedule: On-Site Monday- Friday Will assist with relocation to Waco, TX. Are you an experienced Warehouse Manager with a proven track record of successful warehouse management, strong leadership skills, and a deep understanding of inventory control and logistics? We...

  • Warehouse Manager

    4 weeks ago

    Waco, United States ExecuSource Full time

    Warehouse Manager Opportunity! Location: Waco, TXSalary: $100,000 + (base on experience)Schedule: On-Site Monday- FridayWill assist with relocation to Waco, TX. Are you an experienced Warehouse Manager with a proven track record of successful warehouse management, strong leadership skills, and a deep understanding of inventory control and logistics? We are...

  • Warehouse Manager

    1 month ago

    Waco, United States ExecuSource Full time

    Warehouse Manager Opportunity! Location: Waco, TXSalary: $100,000 + (base on experience)Schedule: On-Site Monday- FridayWill assist with relocation to Waco, TX. Are you an experienced Warehouse Manager with a proven track record of successful warehouse management, strong leadership skills, and a deep understanding of inventory control and logistics? We are...

  • Bilingual Warehouse Specialist

    4 weeks ago

    Waco, United States MENCAR LLC Full time

    *Are you ready to work for a company with an excellent reputation? Are you prepared to make an impact with work that challenges you? POSITION PURPOSE Facilitate on-site operational flow. Link the entire operation among Unilink, Carriers and our customer's shipping department. ESSENTIAL FUNCTIONS Coordinate that daily assigned loads are loaded to the correct...

  • Sales Administrator

    2 weeks ago

    Waco, United States Lehigh White Cement Company Full time

    MISSIONSupport the Sales office with orders and serve as a first point of contact with customers and vendors.KEY ACCOUNTABILITIESAssist in all aspects of the sales order process and maintain customer master data.Provide customer service support and coordinate with headquarter personnel as needed.Take customer orders and coordinate with plants and outside...

  • Executive Assistant to CTO

    2 weeks ago

    Waco, United States AxisCare Full time

    Job Description - CTO/COO Executive Assistant Reports To CTO/COO Summary AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability. The Assistant to the CTO will coordinate and manage the CTO's scheduling,...

  • Commercial Construction Superintendent

    2 months ago

    Waco, United States Bartlett Cocke General Contractors Full time

    Bartlett Cocke General Contractors in San Antonio, TX is currently seeking a Superintendent to join our team! The Superintendent will manage, and control assigned projects, including overseeing field operations, site safety, productivity, schedule, quality work, sub-contractor and supplier coordination and work in conjunction with the Project Manager leading...

  • Commercial Construction Superintendent

    4 weeks ago

    Waco, United States Bartlett Cocke General Contractors Full time

    Bartlett Cocke General Contractors in San Antonio, TX is currently seeking a Superintendent to join our team! The Superintendent will manage, and control assigned projects, including overseeing field operations, site safety, productivity, schedule, quality work, sub-contractor and supplier coordination and work in conjunction with the Project Manager leading...

  • Executive Assistant to CTO

    3 weeks ago

    Waco, United States Axiscare Full time

    Job DescriptionJob DescriptionJob Description – CTO/COO Executive Assistant Reports To CTO/COO Summary AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability.  The Assistant to the CTO will coordinate...

  • Executive Assistant to CTO

    4 weeks ago

    Waco, United States Axiscare Full time

    Job DescriptionJob DescriptionJob Description – CTO/COO Executive Assistant Reports To CTO/COO Summary AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability.  The Assistant to the CTO will coordinate...

  • Executive Assistant to CTO

    7 days ago

    Waco, United States Axiscare Full time

    Job DescriptionJob DescriptionJob Description – CTO/COO Executive Assistant I I Reports To CTO/COO On-site or RemoteSummary AxisCare is in search of an Executive Assistant to support the Chief Technology & Operations Officer, who oversees all software development efforts, operations, and overall platform security and reliability.  The Assistant to...

  • Retail Marketing and Community Manager

    4 days ago

    Waco, United States Sendero Provisions Co. Full time

    Job Title: Retail Marketing and Community ManagerLocation: Central Texas; HybridDepartment: SalesReports to: US Sales ManagerSummary: The primary responsibility of this position is to manage the planning and execution for all retail marketing and brand event related work . This role is responsible for the overall project lead for in-store, retail projects,...

  • Retail Marketing and Community Manager

    4 days ago

    Waco, United States Sendero Provisions Co. Full time

    Job Title: Retail Marketing and Community ManagerLocation: Central Texas; HybridDepartment: SalesReports to: US Sales ManagerSummary: The primary responsibility of this position is to manage the planning and execution for all retail marketing and brand event related work . This role is responsible for the overall project lead for in-store, retail projects,...