Accounts Payable Coordinator
1 month ago
BASIC FUNCTIONS
Facilitates accurate and timely processing of vendor invoices for inventory and non-inventory items. Also, scan and file all paper financial statements into electronic format. This individual has the responsibility and authority to carry out assigned tasks.
SPECIFIC DUTIES
- On a daily basis, facilitate accurate and timely processing and posting of all of accounts payable invoices daily, obtaining approvals and troubleshooting issues when needed.
- Establishing and maintaining relationships with new and existing vendors
- Manage freight charges for all carriers (FEDEX UPS, and DHL) download reports and reconcile carrier shipment type to internal shipment report; dispute any issues with carrier weekly.
- Reconcile and communicate un-invoiced receiving (UIR) and open receivers’ transactions on a weekly basis.
- Process credit memo, adjustments, and journal entries.
- Record commission charges.
- Manage Accounts Payable folder ensuring all invoices processed by end of day.
- Processing of COD payments.
- Prepare COA report.
- Backup AP Manager to download credit card activity from account websites, download into EPDS accounting system and code all charges weekly.
- Backup AP Manager to process trade show charges in Concur.
- Analyze vendor statements of accounts weekly.
- Wire initiation for purchase order payments including coding into EPDS.
- Processing of GS deductions
- Receive, open and distribute mail by end of mail.
- Performs data entry into our computer software programs.
- Acts as backup to AP Manager.
- Ensures compliance with company code of conduct and all applicable laws, regulations, rules and policies.
- Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
- Perform other duties as necessary
STANDARD REQUIREMENTS
Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements. Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20. All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices.
EDUCATION / EXPERIENCE / COMPETENCY
- Associate degree or higher in accounting or any business-related discipline, required.
- Basic proficiency in Microsoft Excel
- 2 years+ experience within accounts payable discipline.
- Experience processing invoices in high-volume
- Experience Comparing purchase orders, prices, terms of payment and other charges.
- Strong analytical skills.
- Ability to compare/analyze reports.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
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