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Shipping and Receiving Manager
1 month ago
Purpose:
To provide supervision and management for the receipt and delivery of required goods and mail services to the university family. Maintains a perpetual inventory of fixed assets purchased by the university. Acts as records manager for archived records at the university.
Essential Functions, Duties, and Responsibilities:
- Manages the university warehouse, serving as the accountable officer for all supplies and equipment, and performing related activities as assigned.
- Manage the university mailroom receiving and delivery division.
- Supervises Shipping and Receiving clerks by providing direction in the receiving and delivery of goods and mail.
- Manages WEX Fuel purchasing card system and provides monthly usage reports to departments and users.
- Coordinates and supervises the maintenance of all inventory control records for non-expendable property, including a perpetual inventory in Colleague.
- Performs monthly reconciliation of non-expendable inventory with the general ledger, including central supplies and gasoline issuances.
- Determines optimum inventory levels for gasoline supply. Establishes reorder points and standard order size; initiates purchase requisitions for approval when inventory levels reach the reorder point.
- Tags and records all incoming non-expendable property. Assist Warehouse staff when necessary.
- Performs the legal disposition of surplus property and reporting of same for removal from inventory, disposition through sealed bids, as appropriate.
- Performs valuable non-expendable dispositions for sale of fixed assets by a competitive bid process through online surplus sales system, GovDeals.com.
- Performs function of records management for archived records. Maintains listing of records, pulls, delivers, and refiles records.
- Supervises and conducts annual physical non-expendable property inventory.
- Prepares monthly usage reports for gasoline and turns them into accounting department.
- Performs other duties as assigned by the Director of Purchasing.
Additional Duties and Responsibilities:
- Train Shipping and Receiving division workforce in the performance of their duties.
- Assists Shipping and Receiving Clerk with difficult or oversized deliveries.
- Assists Shipping and Receiving Clerk with the receiving, sorting and delivery of university mail.
- Housekeeping in warehouse and mailroom.
- Work with Accounts Payable in the acceptance of purchase orders in Colleague system when orders have been received, but not accepted.
- Manage monthly payroll of Shipping and Receiving division hourly employees.
- Maintain work schedules of Shipping and Receiving division staff based on the needs of the department of Purchasing.
Knowledge, Skills, and Abilities:
- Knowledge of University rules and procedures.
- Previous basic training and experience operating a pallet jack and fuel pump.
- Must possess a valid driver's license.
- Basic computer skills.
- Ability to use Ellucian/Colleague software.
Supervisory Responsibilities:
- Responsible for planning, organizing, and monitoring day-to-day work on a short-term cycle.
- Assigns work to subordinates (Shipping & Receiving Clerks).
- Adjusts workflow to maintain balance among positions and meet priorities or deadlines.
- Make minor changes in structure, methods, or procedures as necessary to accommodate changes in work pattern, emphasis, or capabilities.
- May recommend major changes for higher level action.
- Counsel employees, listen, and resolve minor complaints and grievances.
- Manage performance evaluation and personnel management recommendations.
Education and Experience:
- Two-year college or technical school degree.
- Minimum of 3 years supervision in the keeping of stores.
Physical Requirements:
- Ability to sit at a workstation for extended periods.
- Regular physical ability to lift, carry, and put away parcels weighing up to 50 pounds.
- Regular physical mobility, which includes movement from place to place on the job taking distance and speed into account.
- Regular physical agility, which includes ability to maneuver body while in place.
- Regular physical strength to handle routine office materials and tools.
- Regular dexterity of hands and fingers.
- Regular coordination, including eye-hand, hand-foot.
- Regular endurance.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
