Operations Manager

3 weeks ago

Oakland, United States 2050 Partners Full time
Job DescriptionJob DescriptionSalary: Level I: $97k to $131k, Level II: $128k to $162k per year, depending on experience.

2050 Partners is seeking a highly organized and dynamic Operations Manager to join our team in a fully remote role. In this role, you'll be wearing two hats: a primary focus on operations-related responsibilities (~2/3 of your time), while also diving into project coordination responsibilities (~1/3 of your time). This position is far more than just ticking off day-to-day tasks; it's about driving tangible success for our company. By ensuring seamless operations and impeccable project execution, you'll play a pivotal role in propelling our growth forward. In your operations capacity, you'll lead and support initiatives that impact every member of our team. Meanwhile, in your project coordination role, your attention to detail will be crucial in providing comprehensive support to project managers on diverse client projects. Your direct involvement in client projects will enhance your grasp of operations responsibilities, offering valuable context into the company's overall work.

 

If you are a motivated individual who excels in organization, and embraces a fast-paced environment, we want you on our team. At 2050 Partners, we're committed to delivering exceptional services that further our mission of meeting state, federal, and international carbon mitigation goals. We are flexible regarding physical location, but you must be located within the United States and available to work during most Pacific Time business hours. Join us in shaping the future of our company and shortening the path to carbon neutrality.


Responsibilities


Operations

  • Oversee effective utilization of SharePoint and Teams, including:
    • Implement and maintain robust access controls to safeguard sensitive information.
    • Develop and disseminate best practices for platform utilization, facilitating employee proficiency and efficiency.
    • Support day-to-day use of SharePoint and Teams.
  • Lead company field safety efforts, including:
    • Spearhead company-wide safety initiatives, ensuring compliance with regulatory standards and client requirements.
    • Maintain comprehensive safety plans.
    • Uphold ISNetworld compliance standards, including maintaining records.
    • Design and deliver regular employee safety trainings.
  • Proactively monitor and maintain subcontractor compliance with safety requirements.
  • Support development and maintenance of our process and information documentation platforms, SweetProcess and Coda.
  • Contribute to and lead other one-off or ongoing operations projects, including development of new procedures, tools, and templates.
  • Serve as a reliable backup for Operations Associate Director.

 

Project Coordination

  • Support project manager’s project management efforts, including:
    • Regularly meet with each project manager to coordinate and support project management workflows.
    • Provide substantive support to each project manager with implementing and maintaining the key elements of the 2050 Partners project management standard in Coda, Excel, and other software tools.
  • Document, maintain, and monitor key project, client, and subcontractor details in Coda.
  • Facilitate key client approval requests.
  • Oversee archival and documentation efforts.
  • Facilitate and maintain projects in Projector PSA, including:
    • Setup and maintain projects in Projector PSA, including roles, rates, baseline budgets, and resource allocation schedules.
    • Manage project team client invoicing, including facilitating subcontractor invoicing, reviewing and finalizing invoices, and submitting invoices to clients.
    • Develop and maintain dynamic project reports via Projector performance analysis, Projector reports, and Excel.
  • Facilitate project related subcontractor processes, including:
    • Provide support for onboarding new subcontractors and updating existing subcontractor agreements.
    • Monitor subcontractor contract compliance with respect to invoice submittal, budgets, and deliverables documentation.


Required Qualifications

  • Bachelor’s degree required.
  • Minimum of five years of project management or operations experience. PMP certification is a plus.
  • A mindset of continuous learning and willingness to acquire new skills and knowledge.
  • Demonstrated expert-level proficiency with Microsoft Office 365 applications, especially Excel.
  • Strong technology (computer and software) proficiency. Programing experience with any language is a plus.
  • Exceptional organizational skills and a keen eye for detail.
  • Ability to work independently and collaboratively as part of a team.
  • Proactive approach evident across all job responsibilities.
  • Strong analytical and problem-solving abilities.
  • Ability to effectively communicate and collaborate with individuals at all levels within and outside the organization.
  • Possess confidence, enthusiasm, humility, discretion, and adhere to the highest ethical standards.
  • Desire and ability to work remotely.

 

2050 Partners is a professional services consulting firm committed to providing strategy, innovation, execution, and knowledge sharing for our clients and partners. Our core purpose is to shorten the path to carbon neutrality. Our team focuses on energy efficiency, distributed energy resources, water efficiency, clean transportation, building electrification, and broader decarbonization strategies. We have broad experience providing strategic and analytical advice relating to energy codes and standards programs, demand-side management incentive programs, emerging technology programs, and policy development. 2050 Partners is a California Benefits Corporation and operates in an environmentally and socially responsible manner. We offer health, dental, and vision benefits, a 401(k)-retirement plan, and a flexible and fun work environment.


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