Executive Assistant

2 weeks ago

New York, United States Northbound Search Full time
Job DescriptionJob Description

Job Title: Executive Assistant - Capital Markets/Investor Relations Team

Location: New York, New York -Midtown

About Us: We are a dynamic and fast-paced REIT, operating in the realm of Capital Markets and Investor Relations. Our team thrives on innovation, collaboration, and delivering exceptional results in the financial landscape. We're seeking an experienced Executive Assistant to join our team and provide critical support to our Capital Markets/IR Team.

Qualifications/Details:

  • 3+ years of experience
  • Asset Management experience (MUST)
  • CRM Experience (Backstop) - (PREFERRED)
  • Prior experience dealing with Investor Requests (PREFERRED)
  • 5x in office - Midtown
  • Hours: 9AM-6PM

Responsibilities:

  • Administrative Support: Provide high-level administrative support to the Capital Markets/IR Team, including managing schedules, arranging meetings, coordinating travel, and handling correspondence.

  • Information Management: Organize and maintain sensitive information, including financial data, investor communications, and market research, ensuring confidentiality and accuracy at all times.

  • Meeting Preparation: Assist in the preparation of materials for investor meetings, including presentations, reports, and briefing documents.

  • Communication Liaison: Act as a primary point of contact between the Capital Markets/IR Team and internal/external stakeholders, ensuring smooth communication and timely responses.

  • Project Coordination: Support the team in various projects related to capital raising, investor relations initiatives, and financial analysis.

  • Event Management: Assist in organizing investor events, roadshows, and conferences, coordinating logistics and ensuring all arrangements are in place for successful events.

Requirements:

  • Experience: Minimum of 3 years of experience as an Executive Assistant, preferably supporting a Capital Markets/Investor Relations team.

  • Education: Bachelor's degree in Business Administration, Finance, Economics, or related field.

  • In-Office Experience: Must have at least 5 years of in-office work experience, demonstrating reliability and adaptability in a professional environment.

  • Financial Acumen: Prior experience or strong understanding of Capital Markets and Investor Relations is highly preferred.

  • Organization Skills: Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.

  • Communication Skills: Excellent written and verbal communication skills, with a keen attention to detail.

  • Technology Proficiency: Proficient in MS Office suite (Word, Excel, PowerPoint) and other relevant software applications.

  • Team Player: Ability to work collaboratively in a fast-paced environment, fostering a positive and supportive team culture.

  • Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.

Benefits:

  • 95k-110k base + bonus
  • Health, dental, and vision insurance
  • Retirement savings plan
  • Paid time off and holidays
  • Professional development opportunities\
  • Summer Fridays
  • Yoga Rooms in office

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