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School Secretary

4 months ago

Saint Louis, United States Momentum Academy STL Full time
Job DescriptionJob DescriptionSalary:

Company Overview

Momentum Academy is a public charter school district with four campuses in St. Louis City, serving scholars in grades PK-8. Momentum promotes academic excellence in an environment of mutual care and support that builds character, confidence, and community among each of our scholars so that they reach their full potential.


Role

Under the direction of the Principal, the School Secretary will operate a welcoming and efficient front desk and will support systematic processes for a growing the school and organization. S/he will contribute to making sure that the school operations and communications are running smoothly. The School Secretary will work closely with school administration and staff to manage administrative projects and tasks.

 

Essential Responsibilities

  • Address Main Office needs, and ensures the smooth operation of the main office, including phone operations, mailings, attendance reporting, office machine maintenance, etc.
  • Works with the Building Administrative team to develop, refine, and/or communicate school policies and procedures to staff, students, and families.
  • Serves as the school record keeper and ensures maintenance of appropriate documentation
  • Provide general assistance to the Principal and other administrators with any projects.
  • Oversee student files to ensure all proper documentation is collected, tracked in appropriate systems, organized, and filed. Ensures that all student records are complete including transcripts and health forms (general and athletic), etc.
  • Supports School Admissions with the student admissions process including the collection, reviewing, and filing of all enrollment paperwork
  • Manage Student Information System (Infinite Campus) for the school and ensures accurate input and maintenance of student data, waivers and permissions, family and household contact information, attendance record coding, and daily attendance
  • Fulfill student records requests
  • Ensures scholars with special needs are referred to the appropriate service manager and school team (i.e. ELL/ SPED)
  • Regularly audit and correct student data, and communicate documentation requirements to parents
  • Assist with family engagement activities and initiatives, information sessions and school open houses
  • Oversees creation and distribution all reports, progress reports, report cards, attendance, transcripts and any other records requests
  • Corresponds regularly with families regarding school policies, trips, events, and milestones
  • Assists in scheduling family-teacher conferences, family events, standardized testing, use of technology
  • Support with the scheduling and coordination of field trips and other student activities
  • Manages dissemination of school information for families, administers school-based surveys, collects data
  • Organizes messages to families, and ensures timely communication for families 
  • Manage phones (redirect/transfer calls, field questions from families, take messages, etc) 
  • Under direction of the regional team, assures timely communication of board meeting postings
  • Supports with Arrival and Dismissal of scholars
  • Supports with vendor communication and document retention as needed
  • Serves as the gatekeeper for the school building, maintain key control and tracking
  • Ensures that the office environment reinforces school culture and facilitates student achievement
  • Ensures school supplies, resources, materials, and equipment are properly inventoried, stored and accessible when needed. 
  • Oversees school-based purchasing in accordance with the purchasing procedures.
  • Maintain and manage inventory and sales of school uniforms
  • School point person for office security system, key access to building
  • Supports with and documents all fire, evacuation, and crisis drills
  • Greet families and document all visitors (signing in visitors, ensuring that students only leave with authorized parents/guardians, monitoring and controlling access to the school, etc.)
  • Use the school’s visitor management system to ensure safety of scholars
  • Monitor, submit, and organize all invoices and packing slips
  • Manages cash box, collects all on-site revenue for the school, and secures cash and checks
  • Tracks fees from families (i.e. athletics and field trips)
  • Completes regular deposit reports to ensure timely and appropriate bank deposits, and accurate deposit records and receipts
  • Maintains and tracks all student medical records and compliance with state requirements (i.e. condition documentation, physician permissions, immunization records)
  • Administer physician approved medication and document all office visits for medical concerns
  • Tracks medication dispensations in SIS and notify parents/ guardians of refill needs
  • Administer basic first aid to scholars and serve as medical point of contact
  • Document and maintain injury and incident reports
  • Perform other duties as assigned.


Education Requirements

  • High School Diploma/GED or HiSET required
  • College degree preferred 


Qualifications:

  • 2 or more years of work experience in an office environment, school office preferred
  • Experience working with students and families in low income urban communities
  • Proficient in MS Excel, MS Word, PowerPoint, and Outlook.
  • Excellent written and verbal communication skills.
  • Strong organization, planning, and time management skills.
  • A tireless work ethic, entrepreneurial spirit, and innovative solution finder.
  • Open to feedback and committed to continuously improving. 


What We Offer

  • Professional Development
  • Real-time feedback
  • Enrollment preference for your scholar(s) to attend Momentum Academy
  • Continuing Education


Benefits

  • Employer paid short-term and long-term disability
  • Health Benefits Options (Medical, Dental, Vision, and Life Insurance)
  • Pension plans
  • Extra Duty Stipend opportunities
  • Paid Time Off
  • PTO rollover up to 80 hours
  • Merit Program (Attendance Incentives, Employee Referrals, and more)


Schedule

Teachers and staff are expected to be present for core hours of 7:15AM to 4:00PM during the school year from August to May. 



An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.