Personal Assistant

4 weeks ago

Tybee Island, United States Jenny Rutherford Real Estate Full time
Job DescriptionJob Description

Looking for an Exciting Opportunity on Tybee Island, GA?

Are you an organized, energetic, and style-conscious individual? Do you thrive on providing seamless support and enabling efficient operations? If so, we have the perfect role for you

Jenny Rutherford Real Estate is seeking a Personal Assistant to join our team to assist the owner with a diverse range of tasks. From answering phone calls and scheduling meetings to personal shopping and arranging travel, your day-to-day responsibilities will keep you engaged and challenged.

The ideal candidate is a multitasking maestro with superb communication skills. You'll enjoy a dynamic work environment where no two days are the same, providing you with ample opportunities to showcase your abilities and truly connect with people.

This position offers flexibility and a chance to immerse yourself in the vibrant community of Tybee Island. The ideal candidate's ultimate goal is to ensure the owner's personal affairs are taken care of so she can focus on her business. If you're ready to make a positive impact and embark on a rewarding journey, start your application today

Please note: Only candidates located within 20 minutes of Tybee Island, GA will be considered. This is an in-person position; remote or work-from-home applicants need not apply.

Compensation:

$20 hourly

Responsibilities:

As a Personal Assistant, your responsibilities will encompass a wide range of tasks aimed at supporting the owner and ensuring smooth day-to-day operations. Here's what you can expect:

Managing Communications:

  • Fielding phone calls, emails, and messages on behalf of the owner, and providing timely responses or forwarding important matters as necessary

Scheduling and Coordination:

  • Organizing the owner's calendar, scheduling appointments, meetings, and events, and ensuring all arrangements are in place

Personal Shopping:

  • Assisting with personal shopping tasks, whether it's for groceries, gifts, or other necessities while adhering to the owner's preferences and budget

Home & Office Organization:

  • Keep the owner's home and office organized. Assist with decluttering, closet and cabinet organization. Ensure the owner has adequate supplies at all times as requested

Running Errands:

  • Handling various errands such as picking up dry cleaning, dropping off packages, or managing deliveries as needed

Travel Arrangements:

  • Making travel arrangements including booking flights, accommodations, transportation, and preparing travel itineraries

Pet Care:

  • MUST LOVE ANIMALS Helping owner with 2 small dogs and 1 cat as needed. Taking dogs on walks, feeding and bathing animals, making veterinary appointments and transporting animals to the vet

Document Management:

  • Keeping track of important paperwork, documents, and files, ensuring they are organized and easily accessible when needed

Assisting with Special Projects:

  • Providing support on special projects or tasks as assigned by the owner, which may involve research, coordination, or other duties

Maintaining Confidentiality:

  • Handling sensitive information with discretion and maintaining confidentiality at all times

General Assistance:

  • Providing general administrative support such as filing, photocopying, data entry, and other administrative tasks to facilitate the owner's workflow

Flexibility and Adaptability:

  • Being flexible and adaptable to handle unexpected requests or changes in priorities, and willing to assist with duties beyond the outlined responsibilities as needed

Building Relationships:

  • Developing strong working relationships with colleagues, clients, vendors, and other stakeholders to facilitate effective communication and collaboration

Representing the Owner:

  • Acting as a representative of the owner when necessary, both internally and externally, and upholding their professional image and reputation

By effectively managing these responsibilities, you'll play a crucial role in enabling the owner to focus on their core objectives and operate more efficiently

Qualifications:

  • Previous experience as a personal assistant or customer service-related field preferred
  • Must Possess the ability to connect with a variety of personalities on the phone and in person
  • Excellent verbal and written communication skills
  • Strong customer service and social skills
  • Exceptional organizational and time-management skills
  • Follows instructions clearly and accurately within a timely fashion
  • Proactive and enthusiastic about delivering positive results
  • Must have reliable transportation and a valid driver's license
  • Candidates must currently be located within 20 minutes of Tybee Island, GA to be considered. This is an in-person position, no remote or work-from-home candidates need to apply
About Company

At Jenny Rutherford Real Estate, our mission is to provide first-class customer service to our clients as they buy, sell, or invest in properties. We are committed to being there for our clients every step of the way. We are a small business with a very close-knit group of employees. We pride ourselves on integrity, accountability, honesty, trustworthiness, and getting the job done. Plus, we have a very friendly and fun atmosphere that makes for a great work environment We've been providing top-notch real estate service to Savannah and surrounding areas for years and will continue to do so for years to come.

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