Accounts Payable/ Reception

3 weeks ago

Magnolia, United States Third Coast Services LLC Full time
Job DescriptionJob Description

We are currently looking for an  Accounts Payable/ Reception person to join our team in our Tomball/Magnolia office. This person will perform accounting tasks related to accounts payable in a fast paced office they will also provide a wide variety of services which support all areas of the Company.

Specific Responsibilities:

The responsibilities of the A/P Reception include, but not limited to:

• Data entry of Company accounting payables
• Match invoice with packing slips – distribute for coding when needed
• Reconcile Vendor statements 
• Data Entry of invoices daily   
• Assist with vendor and subcontractor compliance, including but not limited to: requesting compliance documents (W-9s, certificates of insurance, etc.)
• Filing and organizing documents
• Collection and reconciliation of credit card transactions
• Maintain Petty Cash
• Prepare Perdiem checks as needed
• Maintain key box
• Keep track of vehicle inspections and registrations   
• Process check runs weekly 
• Greet and direct all visitors to the office
• Foster and maintain a pleasant and cooperative ambience in the office
• Answer and direct incoming calls and screen phone calls/solicitors per supervisor’s instructions
• Update monthly phone extension listings and ensure they are distributed
• Process and distribute incoming mail
• Coordinate ingoing and outgoing packages to ensure items are delivered to proper person and/or jobsite
• Prepare documents for new applicants and new hire orientation
• Operate related business machines such as copiers (including large format printer) and postal machine
• Maintain/order sufficient stock of office and kitchen supplies
• Maintain cleanliness of kitchenette
• Coordinate conference room schedules and maintain cleanliness of rooms
• Perform additional related duties as directed
 

This position offers benefits include health care, 401k, paid time off, retirement savings and professional development.

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