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Project Assistant

2 months ago

Auburn, United States Spear Management Group Inc Full time
Job DescriptionJob Description

The Project Assistant is responsible, under the direction of the Senior Vice President, to support the home office and site staff on projects, administrative duties, and daily tasks. 

Compensation:

$21 - $23 hourly

Responsibilities:
  • Lead projects in collaboration with the Senior Vice President, HR Manager, accounting team and site staff, ensuring that that new project development is timely, successful, and meets expectations.
  • Participate in new project development and the implementation of project related activities for the company and/or sites.
  • Document, distribute, and maintain current reports on project development and progress, meeting minutes, decisions, schedules, budgets, and other pertinent records pertaining to all projects.
  • Implement and manage tasks in accordance with project objectives, company guidelines and set timelines; recommend alternative courses of action and implement changes when necessary.
  • Assist staff with their project specific activities in a timely and efficient manner, develop project plans, compile and analyze data, produce project reports, maintain project plans, and schedule meetings.
  • Prepare multimedia presentations and reports utilizing a variety of software applications.
  • Initiate and maintain contact with key personnel including staff, site managers and external parties during projects and other tasks.
  • Project leader and partner on all company, site and IT improvements, procedures, corporate initiatives, rollouts, and special projects.
  • Research and develop solutions to company and business concerns presented by the team.
  • Assist in coordinating all site special events and Spear parties in partnership with the HR Manager
  • Backup the Accounting Department with Accounts Payables, Receivables, Certificates of Insurance and projects as needed for coverage and support.
  • Provide support to the Senior Vice President, HR Manager, Accounting Manager, Office Manager, Business Managers and Administrative Staff at each site to assist in achieving project completions and research as required. Runs errands to bank, post office, sites, etc. as needed.
Qualifications:
  • A minimum of 3 years in a professional environment is preferred.
  • Strong computer skills with proficiency in MS Teams and Office
  • Proven organizational skills with the ability to set priorities manage multiple projects and meet deadlines. Adaptability to changing demands.
  • Self-starter capable of finding solutions with minimal supervision.
  • Strong communication skills and ability to interact with co-workers, site staff, or vendors in an articulate, courteous, and business-like manner at all times.
  • Ability to multitask and work under pressure.
  • Ability to work independently, as well as part of a team.
  • Effective problem-solving skills.
  • Experience with Property Management accounting software preferred. Yardi preferred
  • Valid driver’s license


The statements mentioned above are intended to describe the general nature and level of work being performed by people assigned to do this job. This is not intended to be an exhaustive list of all responsibilities and duties required.

About Company

Spear Management Group, Inc. is a boutique Property Management company in the residential housing industry. Our goal is to grow and thrive while providing quality housing to our residents.


As employers, we are very focused on empowering our staff, maintaining a strong work/ life balance, and doing great things in our field