Senior On-Site Service Specialist | 27421
2 weeks ago
Summary
Temporary No vaccination requirements.
The HR manager is looking for someone with customer service and hospitality background.
The temp will be responsible for maintaining communal office spaces, specifically breakrooms and kitchens.
They will be required to perform daily checks of these spaces, brew and re-fill coffee pots, check coffee supplies, collect communal dishes, and fill/empty dishwashers.
In addition to these daily "coffee runs"/"dish runs," they will also assist in setting up conferences for attorneys, legal professionals, and their clients.
This may include setting up Zoom connections, coffee/water/beverages and snacks, and setting out basic catering set-ups provided by third party catering companies.
The temp will be trained on monitoring our Conference Center email account and responding to customer requests in a timely and professional manner.
The role is best suited to an active person.
They will need to be able to be on their feet for most of the day and traveling up and down several floors of the office frequently throughout their day.
The temp may be required to lift 20-30lbs, but it is rare we need to lift things heavier than that.
If someone has a limitation of how much they can lift, we could try to work around it if they are otherwise a good candidate, but it would be better if the person were able to regularly lift at least 25 lbs.
There is no driving required.
The dress code is business-casual. No jeans or graphic tees, no large brand logos, no patterns that could be considered offensive or unprofessional, no hoodies/sweatpants, etc. Clean, casual sneakers are acceptable due to the role being very active and requiring the employee to be walking around most of the time.
Employees are expected to come to work neat, hygienic, and ready to perform tasks as needed, so practical/functional clothing is best.
No free parking, and neither Ricoh or the customer will reimburse for parking. The team uses public transportation to commute
***Shift timings***
08:00 AM to 5:00 PM (Mon- Fri)
Job Type: Temp
Roles & Responsibilities
POSITION PROFILE Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document imaging equipment and related software.
Also operates High volume mail management systems.
Generates reports for digital printing, imaging, and mail systems in digital format. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, as well as applies necessary postage.
Provides copier maintenance and/or repair of customer site equipment.
May also perform bindery, QC and final check, housekeeping, file services, call center representative, and reception, etc.
May performs various building support functions related to meeting set ups and light maintenance.
Note: Due to the higher level of presentation and telephone skills needed to perform receptionist duties, employees performing this function are considered to be Senior On-Site Services Specialist.
This position reports directly to the Site Manager, Site Supervisor, or Assistant Site Manager, depending on site personnel configuration.
JOB DUTIES AND RESPONSIBILITIES
Runs high volume copy machines and performs binding and finishing work.
Operating high volume document imaging systems.
Operating document image handling software
Operating MS Office and Email systems for opening, sending and retrieving files
Opening, saving and transferring PC files based on established protocols
Accessing document management systems via established protocols
Ensures convenience copiers are working properly, checking for quality via daily inspections.
Clears paper jams and informs technicians of specific problems.
Maintains records for management reports and inventories of supplies needed.
Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop-off points as required.
Calculates charges for jobs performed and maintains some billing logs.
Responds to and coordinates all service calls required by customer.
May perform filing duties in conjunction with specific customer requests.
Delivers completed jobs to pre-determined customer locations within and outside of the site.
Maintains daily meter and service logs.
May travel between customer’s buildings.
Answers customer questions regarding status or feasibility of job requests.
Ensures upkeep of convenience copier areas by keeping neat and well stocked.
Performs duties related to the shipping of materials.
Performs duties related to the receiving of materials.
May perform meeting room and conference room set ups.
May perform building occupant moves within assigned facilities.
May perform re-lamping and light maintenance duties as assigned.
May perform occasional cleaning duties as needed.
May require periodic overtime on nights and weekends, including off-hour emergency response.
Uses shrink-wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted.
Uses all copier equipment, calculator, fax machine, postage meter and some PC.
Performs filing duties, which may include ‘purging’ and archiving old documents.
Performs other duties as assigned.
Minimum Qualifications
QUALIFICATIONS (Education, Experience and Certifications)
Typically Required:
Requires high school diploma, GED and 1 –2 years of experience or equivalent experience in a related field.
Some related copy job experience is preferred.
May require valid driver’s license and minimum levels of auto insurance coverage per Ricoh policy.
KNOWLEDGE, SKILLS AND ABILITIES
Excellent customer service skills
Good PC skills
Good organizational skills and ability to prioritize
Mathematical and filing skills
Ability to use office machines and technical equipment
WORKING CONDITIONS, MENTAL AND PHYSICAL DEMANDS
Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level
Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction
prepare, provide and convey diversified information
Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50-55 lbs. and in pushing or pulling machines on wheels, which may weigh up to 700 lbs., in order to move for repairs.
Walking between buildings may be necessary.
Moderate dexterity
regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination.
Required Skills
data management
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