Executive Assistant

2 weeks ago

Columbus, United States central city solutions Full time
Job DescriptionJob Description

We are looking for our “Donna”, poised to conquer the role of Executive Assistant/Office Manager with flair and finesse. We're in search of a candidate who's authentically themselves, unfazed by a touch of colorful language, and always ahead of the game. With your strategic acumen, talent for proactive follow-ups, and track record supporting high-growth execs, you're the missing piece to our puzzle. If you're a dynamo who thrives on taking charge, come join us and leave your mark


Job Specifics:

  • Full-time position
  • Salary: starting at $60,000
  • Fully in person. Columbus, Ohio
  • Paid time off
  • Annual Bonus


Compensation:

$60,000 yearly

Responsibilities:

Executive Support

  • Proactively manage the CEO's inbox, calendar, and Slack to prioritize tasks and optimize the CEO's schedule.
  • Responsible for project management and maintaining task lists.
  • Serves as a “gatekeeper” for the CEO, acting as a conduit for smooth communication between the CEO’s office and internal departments as well as external partners and vendors.
  • Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.
  • Meeting preparation and research: You will be responsible for providing research and insight for all CEO meetings as well as ensuring that all internal meetings have a defined agenda and objectives.
  • Arranges complex and detailed travel plans, itineraries, and agendas, and compiles documents for related meetings.
  • Create SOPs and systems to ensure tasks are completed on time and efficiently.
  • This role requires discretion, strong communication skills, and the ability to make decisions on behalf of the CEO.
  • Serve as a member of the senior management team, participating in the development of organizational plans and coordinating with other members in specific functional areas.
  • Responsibility may include limited personal assistance: scheduling doctor appointments, making dinner arrangements, and running errands as the calendar allows.


Office Manager

  • Manage day-to-day office operations, including HR administration (payroll), accounts receivable/payable, and supply stocking.
  • Organize mail, manage office inventory, and oversee facility improvements.
  • Run errands as needed.
  • Organize office workflow by scheduling and coordinating staff, communicating essential information, and planning meetings and events with internal and external parties.
  • Develop, implement, and document administrative systems.
  • Assist with bookkeeping tasks such as expense management, payment processing, and invoicing.


Other duties as assigned.

Qualifications:
  • High school diploma or equivalent
  • 2+ years of Executive Support; 3+ years of Administrative support
  • Team Player
  • Balancing multiple priorities at a time.
  • Demonstrated proactive approach to problem-solving with strong decision-making capability.
  • Forward-looking thinker who actively seeks opportunities and proposes solutions.
  • Highly resourceful, with the ability to work independently effectively.
  • Property Management experience is a plus.
  • Proficiency in Google Suite, Asana, Slack, Nordpass, Zoom, Podio, Salesforce, Ring Central, and DocuSign.
  • Excellent command of the English language, both spoken and written.
About Company

Central City Solutions is an established real estate investing company servicing Columbus for the past 6 years. Our company culture is characterized by a youthful, hard-working, and laid-back atmosphere where team members demand excellence, foster camaraderie through humor, and enjoy a good amount of freedom while delivering top-notch results. Our mission statement as a company is to use real estate to impact the individuals we work with to provide opportunities for growth and freedom. Our Core Values are to be Driven, Accountable, Continuously Improving, and Reputable.

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