Association Executive

2 weeks ago

Lebanon, United States Pennsylvania Association of Realtors Full time
Job DescriptionJob DescriptionSalary: $50-55K

 

The Lebanon County Association of Realtors® seeks an experienced professional to serve as the association executive and lead the daily operations for our association. We are seeking a dynamic individual to help lead our association to excellence. Responsibilities include membership administration, event coordination, board and member support and financial oversight. Some evening hours and overnight travel is required.

 

 

The association executive will be responsible for:


 

Meeting and Event Management

  • Coordinate site selection
  • Negotiate contracts with venues, speakers, and other suppliers.
  • Work with relevant committees to develop programming.
  • Make food and beverage arrangements.
  • Implement event marketing plan, including print and digital materials.
  • Manage event registration.
  • Maintain adequate records for each event.

 

Association Management


  • Supporting Board Members and General Membership
  • Providing superior member service.
  • Answering and handling phone calls appropriately.
  • Staying abreast of current membership rules & regulations.
  • Maintaining accurate local membership files.
  • Preparing weekly newsletter.
  • Contacting directors and committee members to remind them of upcoming

meetings.

  • Processing mail
  • Interface and collaborate with the Board of Directors to ensure efficient workflow and task management.
  • Oversee compliance with NAR’s Organization Alignment Core Standards for Local Associations, including submission of the Certification Form via NAR’s Compliance Tool.


Membership Services

  • Overseeing and updating all printed and electronic office and promotional materials.
  • Maintaining database of members.
  • Administering the processing of applications and renewal notices.
  • Maintaining records of dues payments.
  • Collecting overdue dues payments.
  • Enrolling new members throughout the year.
  • Managing all member communications via phone, written, and electronic communication.
  • Updating Association website

 

Financial Operations and Management

  • Receive, deposit, disburse and report on funds.
  • Prepare and update budget and financial reports.
  • Prepare and distribute monthly financial reports.
  • Work with the Board of Directors and Treasurer to prepare annual budget.
  • Recommend strategies to improve the organization’s financial position.

 

Board of Directors and Committee Support

  • Provide executive-level support and counseling for the association’s Chair and Board.
  • Facilitate monthly meetings of the board of directors, including agenda development, minutes and supporting materials.
  • Support the Board of Directors in implementing strategies consistent with the association’s mission.
  • Cultivate strong relationships with association’s Board members and leaders.
  • Maintain the association’s historical and corporate records.
  • Assist the Board with the performance of its duties.
  • Facilitate the implementation of a strategic plan.
  • Attend board meetings.


Facilities Support


  • Collect rent from tenant monthly.
  • Act as the liaison between the tenant and the board of directors for any maintenance requests or issues.
  • Act as the liaison between outside service providers such as custodian, landscaper, etc. and the board of directors.
  • Maintain inventory of office supplies

 

Join our team and experience camaraderie, professional development opportunities and generous paid time off.

 

 

The ideal candidate will have:

 

  • association leadership and governance experience
  • strong interpersonal communication skills,
  • some marketing experience,
  • customer or client service experience
  • strong organizational skills
  • the ability to work independently,
  • strong project management skills
  • strong time management skills
  • a reliable means of transportation
  • availability for approximately 40 hours a week between the hours of 8 am and 5 pm, Monday – Friday at the Lebanon office, 989 Quentin Rd.
  • proficiency in basic computer software (Microsoft Outlook, Word, Excel, Google Chrome, PowerPoint)
  • Experience in QuickBooks a plus

 

 

Benefits:

  • Competitive salary based on experience.
  • Health, dental, vision and life insurance
  • 401(k)
  • Paid Time Off (PTO)

 

Bachelor’s degree preferred. Experience in association management is strongly preferred. This position is not a supervisory role. 

 

Comprehensive salary and benefits package offered. 

 

No phone calls. 

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