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Real Estate Office Assistant

3 months ago

Sunny Isles Beach, United States KEW Legal Full time
Job DescriptionJob DescriptionWe’re searching for a diligent real estate administrative assistant. You’ll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper legal channels, scheduling appointments and walkthroughs, and providing superb customer service. In addition, you’ll work with other staff members to market our brand and arrange company events in the community. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply todayCompensation:

$50,000 yearly

Responsibilities:
  • Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
  • Achieve company objectives and regularly compile a progress report to present to the team
  • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
  • Respond to customer needs with urgency and attentiveness

  • Providing outstanding customer service and prompt communication to clients and referral sources
  • Maintaining the Firm Calendar of meetings, client appointments, closings, and deadlines
  • Updating in case management the clients’ projects with any relevant matter events, deadlines, and reminders
  • Opening and closing case files
  • Requesting title, lien, tax, surveys, estoppels, payoffs, and any other document needed to meet title requirements
  • Processing and reviewing the title
  • Preparing closing statements and closing disclosures
  • Coordinating due diligence for a variety of commercial and residential real estate transactions, including acquisitions and dispositions, borrowings, etc
  • Preparing and filing a variety of documents, including, deeds, mortgages, UCC financing statements, etc
  • Preparing and distributing closing binders
  • Preparing closing checklists and coordinating the closing process for various transactions commercial and residential real estate transactions
  • Assist with finalizing policies of title insurance and other post-closing matters
  • Confirming wire instructions verbally to prevent wire fraud
  • Preparing packages for signing and notarizing (in person and remotely)
Qualifications:
  • Communicates well, both verbally and written
  • Weekend and evening availability
  • Previous experience in the real estate industry
  • Must have high school diploma or GED
  • Either already has or is working towards real estate license

  • A minimum of 3 years of prior experience in the real estate closing process is required
  • You must be able to process a closing file from start to finish
  • Excellent Spanish, verbal and written, is strongly preferred
About Company

KEW Legal is a law firm servicing entrepreneurs and investors as their legal and consulting department. The firm is composed of sophisticated and highly educated professionals who pride themselves in finding creative solutions as a result of years of experience assisting hundreds of businesses and individuals in a wide range of complex matters. KEW Legal offers white glove customer service to its clients, access to its expansive network of service providers and vendors, and makes connections between clients to help them find opportunities. Our team is composed of the highest level of trust-worthy individuals, who will make sure that clients feel like our family. Learn more at www.kewlegal.com