Programs Assistant

3 weeks ago

Memphis, United States Adams Keegan Full time
Job DescriptionJob Description

West Cancer Foundation (WCF) is searching for a talented and professional Programs Assistant to support the Director of Community Engagement and Outreach. The position will manage a variety of projects on time and within budget. This person must be initiative-taking, enthusiastic and community minded, and possess a passion for their mission and powerful desire to have a direct impact on cancer patients who lack resources throughout their cancer journey.

Essential Duties and Responsibilities:

  • Managing the Directors calendar.
  • Responsible for preparing a program event calendar.
  • Scheduling meetings
  • Respond to inquiries from the public with information and materials.
  • Maintain all community partners, volunteers, and other key stakeholders in CRM.
  • Provide administrative duties to support all programs work.
  • Complete projects efficiently and within budget.
  • Answering phone calls and emails as needed.
  • Maintain inventory of all programs related materials and collateral.
  • Communicate between program participants and managerial staff.
  • Manage database of all health fairs, community events, and sponsorship opportunities to promote programs.
  • Organize the Community Engagement and Outreach Sub-Committee of the Board of Directors.
  • Take minutes at meetings.
  • Prepare all materials, locations, and presentations for Directors meetings.
  • Proofread and make copies of documents.
  • Cross-trained on all programs.
  • Welcome visitors to the office and at off-site meetings.
  • Acts as liaison between different departments.


Minimum Requirements and Qualifications:

  • Bachelor's degree from an accredited college or university in public health, social work, nonprofit management, or related field
  • Minimum two years experience in health-related and/or nonprofit field
  • Experience working with volunteers.
  • Excellent organizational skills with ability to work independently.
  • Excellent customer service skills with the ability to establish rapport with program participants of various backgrounds.
  • Ability to juggle multiple priorities simultaneously and take initiative on new tasks.
  • Excellent phone etiquette.
  • Polite, clear, and compelling communication skills.
  • Close attention to details.
  • Possess computer experience with the ability to learn new applications and programs quickly.
  • Capable of leaving the office to run errands throughout the day.
  • Ability to work nights and weekends as required by the Director.
  • Must be proficient in Microsoft Office Programs.


Preferred Qualifications:

  • Bilingual in English and Spanish.
  • Proven success in similar nonprofit position.


Work Environment/Physical Demands/Travel:

  • Typical office environment with moderate noise level.
  • Standard 40-hour workweek with regular hours of 8:30am 5:00pm.
  • Valid drivers license and reliable transportation
  • Ability to stand, walk, reach, climb or balance, stoop or crouch, hand/wrist use, talk, see, and hear for extended periods of time.
  • Ability to lift to 50lbs.


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