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Billing Specialist
3 months ago
Headquartered in St. Louis, Missouri, PayneCrest Electric, Inc. has been an established leader in providing solution-oriented industrial, commercial, and telecom electrical contracting services for large, complex, engineering-intensive projects for almost 70 years.
Servicing an impressive array of Fortune 500 end-users and multinational corporations, PayneCrest Electric, Inc., is ranked in the top 50 of national electrical contractors (through Engineering News-Record) with over $200M in annual revenue and active project work throughout the country.
We are seeking a professional, energetic candidate who has what it takes to support our Project Managers' billing needs on multi-million-dollar projects. The perfect candidate values a fast-paced work environment and is adaptable to taking on new tasks.
Essential Functions & Capabilities:
- Prepare and process billings for various Project Managers and prepare and include all required documentation; 2nd and 3rd tier lien waivers, MBE/WBE reporting, Job cost backup.
- T&M billing tasks; Monitor incoming work orders, Tabulate and verify job costs on work order and in Vista, Ensure labor rates and tool rental rates are current/accurate, Ensure markups for profit/overhead are accurate.
- Adjust billings/receivables as directed by Billing Lead or Project Manager.
- Review contracts for billing requirements (forms, due dates, rates, etc.), Submit billings to customers based on specific requirements, including use of customer portals.
- Set up and maintain job information in Vista, including phase codes, cost estimates, billing templates, contracts, change orders, and job closings; managing the job billing cycle from start to finish.
- Develop and maintain a schedule to keep billings and accounts receivable current.
- Manage routing of contracts by working with Project Managers, Accounting team, customers and insurance broker to ensure contracts are processed in a timely manner.
- Prepare/process job cost adjustments as directed by Project Manager or Billing Lead.
- Assist Project Managers with custom reports from Vista.
- Assist Accounting Manager with monitoring under billed jobs.
- Additional duties as directed by the Billing Lead.
Critical Competencies:
- Organized and detail oriented.
- Ability to multi-task and complete work efficiently by prioritizing tasks.
- Professional attitude.
- Team player- eager to help where needed with enthusiasm.
- Ability to work in a busy, fast-paced environment.
- Excellent verbal and written communication.
Qualifications:
- Minimum of 2-4 years in a billing position.
- Bachelors or Associates degree preferred.
- Construction industry experience required.
- Proficient in Microsoft Office applications; Vista (formerly Viewpoint) experience a plus.
Position Details:
- Position is located at PayneCrest Electric St. Louis office.
- Schedule is Monday-Friday, 40 hours/ week.
- This position reports to the Billing Lead.
- Competitive hourly rate, commensurate with experience.
- Annual discretionary bonus opportunity.
- Competitive benefits package including health, dental, vision, 401(k) with industry-leading company match, flexible spending accounts, PTO, deductible reimbursement, fitness club memberships, etc.
We are proud to be an EEO/AA employer M/F/D/V.
