Office Accountant

1 month ago

Washington, United States Relate Central Full time
Job DescriptionJob DescriptionHybrid Role

The Accountant is responsible for all accounts receivable related administrative functions, including posting payments, credit memos and adjustments.  Must be detail oriented and have excellent organization skills as well as effective analytical and problem-solving skills. This position is very customer service focused and ideal candidate will have a nice blend of collections and customer service; must be proficient in Deltek/ Costpoint Accounting System, Microsoft office products (Word, Excel, Outlook, etc.). Experience working with ADP or similar payroll system.
Status:

Summary of responsibilities:

AP Responsibilities:
 
  • Log incoming bills and DM’s other financial obligations
  • Research and reconcile vendor payment, revenue and deposit issues.
  • Match incoming bills, from supplier, with Purchase Orders
  • Interface with CFO weekly to discuss  AR/AP

AR Responsibilities:
 
  • Log incoming checks and other financial correspondences
  • Monitor AR file daily to keep track of overdue accounts
  • Research and reconcile customer payment, revenue and deposit issues.
  • Call all clients once an invoice is generated and mailed to determine receipt and payment schedule
  • Be a liaison between DM and our clients’ payable department 
  • Interface with CFO weekly to discuss AR
Cost Accounting and Budget budgeting
 
  • Project Cost baselining
  • Developing cost assumptions based on project Scope
  • Managing and maintaining project forecasted cost versus actual
  • Maintaining project cost variance tools
Payroll system Management
 
  • Collecting all timesheets for billable and non-billable employees
  • Creating a bi-weekly payroll batch to submit to ADP
  • Submission of payroll batch to ADP
Maintain all contract files
 
  • Maintain an electronic and or paper filing system on all contract or Accounting documents
  • Review all company contract and or sub-contracting agreements to ensure accounting compliance
  • Maintaining all source documents associated with general ledger transactions
Cash Management process
 
  • Generate weekly Cash flow projections document
  • Create repeatable cash flow recurring account file
  • Maintain cash disbursement projects

Other:
 
  • Prepare purchase, travel, training, reimbursement and other requests for payment processing
  • Perform other customer service/office support duties as assigned and needed
  • Interface with company CFO weekly to discuss company financial position, review budgets and financials
  • Interface with company tax accountant monthly to discuss financial position of company and tax implications
  • Executing daily deposits in banking online deposit device
  • Completing credit card transactions online
  • Maintaining and providing sequential   accounting PO numbers for all source documents transactions

Day to Day Duties:

 
  • Open all Accounts Payable mail and determine status
  • Post all orders weekly to QuickBooks
  • Post all Deposits weekly to QuickBooks
  • Generate invoices to email and mail to AP contact
  • Generate and review AP & AR file bi-weekly
  • Post all Paid invoices
  • Audit Entries in Peachtree System bi-weekly

Qualifications:

At least four years of demonstrated relevant accounting experience, preferably in a dynamic small office setting;
  • College graduate or equivalent required (BA degree preferred);
  • A minimum of three years of past experience with QuickBooks  Accounting System
  • Excellent interpersonal and communications skills (verbal and written);
  • Proficient in Microsoft Office software programs (Word, Excel, PowerPoint and Outlook), use of e-mail and internet, and willingness to expand skill base; 
  • Proficient in operating Deltek accounting software
  • Ability to multi-task, follow-through and meet deadlines;
  • Ability to follow standard operating procedures and exercise good judgment independently or with little oversight;
  • Strong negotiation and vendor relationship experience;
  • Self motivated and willing to work cooperatively, and sometimes independently, in environment with small staff;
  • Ability to act professionally at all times and safeguard confidential borrower, financial and other information;
  • Personable, cooperative attitude;
  • Willingness to be part of a team in a growing environment organization.

Compensation and Benefits:
 
  • Competitive salary, commensurate with experience. Starting base salary $95,000 +
  • Quarterly AR File maintenance quarterly Bonus
  • Excellent company benefits


 

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