Project Assistant

4 weeks ago

Petaluma, United States Critical Control Full time
Job DescriptionJob Description

Critical Control is a family-owned business specializing in high-caliber disaster recovery services for both residential and commercial clients. Originating as a small maintenance service, the company has grown into a trusted leader in disaster restoration, backed by a commitment to outstanding client service and community involvement.

At Critical Control, you will be part of a team that values 'Making it Happen' and upholds integrity through every action. Our collaborative environment promises continuous growth and the opportunity to contribute to high-impact projects that help rebuild communities.

Position Overview: We are seeking a detail-oriented and proactive Project Assistant to support our dynamic team. The ideal candidate will possess a strong ability to manage various administrative and project-related tasks efficiently. This role is pivotal in supporting our project managers by handling organizational and clerical tasks, ensuring the smooth execution of our services.

Key Responsibilities:

  • Digital and Physical File Management: Ensure all project documents are organized and accessible.
  • Calendar and Meeting Coordination: Manage scheduling for appointments, meetings, and coordinate logistics for project-related travel.
  • Communication Handling: Responsible for monitoring emails, answering phone calls, and maintaining professional communication with clients and vendors.
  • Document Preparation: Assist in creating and formatting project reports, presentations, and other critical documents.
  • Research and Procurement: Conduct research and procure materials and services, ensuring cost-efficiency and timely delivery.
  • Project Support: Provide hands-on support to project managers, including preparing for site visits and handling specific tasks as directed.

Requirements

Qualifications:

  • High school diploma or equivalent; further certification in office administration or project management is a plus.
  • Proven administrative or assistant experience, particularly in a project-focused role.
  • Strong proficiency in Microsoft Office Suite and adaptability to various project management tools.
  • Excellent organizational, communication, and interpersonal skills.
  • A proactive approach to problem-solving and strong multi-tasking abilities.

Compensation: $22-30 per hour, commensurate with experience.

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