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Executive Sales Assistant Cliffs Realty Sales SC, LLC Cliffs Realty Sales NC, LLC

2 months ago

Travelers Rest, United States Kiawah Partners Full time
Job DescriptionJob Description

Executive Sales Assistant

Cliffs Realty Sales SC,LLC

Cliffs Realty Sales NC, LLC

From cascading mountains to crystal lakes, warm summer days and cool winter nights, the beautiful scenery welcomes you to the Carolinas. The Cliffs is comprised of seven luxury communities. Each has their own personality, but is equal in beauty, prestige, and opportunity. The only thing better than the views are the people. Our leaders are focused on the growth and development and growth of our employees, our members are gracious and kind, and our co-workers make coming to work something to look forward to. Once you visit you will understand why employees love being a part of The Cliffs family

JOB DUTIES:

· Provide administrative support including, but not limited to: file maintenance, schedule and appointment management, production of correspondences, and the handling of day-to-day business details.

· Stay up to date on Marketing Response Specialist, Property Manager, Sales Support Specialist, and Office Manager roles and duties.

· Assist with recruitment, hiring and onboarding of all new sales team and property management members.

· Be able to recognize the link between specific projects and broad company goals with clarity to make actionable goals by understanding the larger context.

· Help expand and/or draft new standard operating procedures and policy throughout the year.

· Serve as a liaison to the Cliffs Resident Outreach and corporate departments, i.e., Marketing, Membership, HR, etc.

· Manage Marketing State Registration compliance.

· Oversee and coordinate calendar of meetings, appointments, and interviews.

· Prepare accurate and attractive reports, presentations, and spreadsheets using MS Office.

· Efficiently audit and distribute database reports.

· Prepare materials in advance of company meetings, business development activities, board meetings or client/project meetings.

· Contribute to the team effort in providing high quality, professional and friendly service to clients/prospects.

· Cooperate with staff throughout the company and develop productive, strong relationships while maintaining confidentiality on relevant matters.

· Prepare expense reports as requested.

· Assist with the scheduling and coordination of sales meetings, training, and events.

· Make travel arrangements, including accommodations, meeting rooms, and team events.

· Must be proficient in PropertyBase.

· Curate team events and team-building activities.

· Assist with long-term strategic planning in regard to Cliffs Realty, Cliffs Property Management, out broker relationships, and other opportunities as they arise.

· Serve as point of contact when executive is out of office.

· Work in the best interest of the Team and emulate The Cliffs’ core values.

BACKGROUND/EXPERIENCE:

· Bachelor's Degree and Real Estate license preferred but must be willing to obtain

· Excellent word processing skills, including exceptional proficiency in Word, PowerPoint and Excel.

· Strong ability to multi-task while maintaining unwavering attention to details and priorities.

· Exceptional organizational skills with attention to detail and excellent follow-through to bring tasks to conclusion in a timely manner.

· Strong proofreading skills.

· Assertive and exceptionally organized with tasks to keep the executive on track and on schedule.

· Comfortable handling strong personalities.

· Needs a strong sense of urgency.

· Must be proactive, a self-starter, and enjoy independent work.

· Proven time management skills.

· Convey a professional appearance and professional telephone manner with excellent customer service when applicable.

· Exceptional relationship building skills with both internal and external stakeholders.

· Ability to act with discretion and maintain confidentiality as needed.

· Demonstrated ability to maintain discretion and handle/manage highly confidential and conflicting information.

· Demonstrated ability to take initiative, anticipate needs, and exercise independent/sound judgment.

THE CLIFFS BENEFITS:

· A knowledgeable and passionate management team that leads by example

· Employee appreciation parties and team building events

· Premier training

· Excellent compensation including 15 vacation days and 9 paid holidays

· Our best benefits package including health, telehealth, vision, dental, short term/long term disability, pet insurance 401(k) with employer contribution*

· Employee Wellness Monetary Incentives

· Paid maternity and paternity leave

· A work/life balance