Maintenance Manager

3 weeks ago

Somerville, United States corcoran management company Full time
Job DescriptionJob Description

SUMMARY:

The Maintenance Manager is responsible for attending to the physical upkeep of the property and ensuring that resident work requests are serviced both timely and effectively, within and in accordance with the standards expected at a Corcoran managed property and the parameters of the approved annual operating budget.

ESSENTIAL DUTIES:

• Ensure all equipment and supplies needed for maintenance are on hand and that the most competitive price is sought. Consistently obtain pre-approval from the PD/PM for all unbudgeted purchases in excess of $500.

• Schedule and supervise maintenance/janitorial/ grounds staff to maximize efficiency and provide for both routine and preventive maintenance in a timely manner.

• Participate in the hiring interview process for staff and make recommendations on employment matters as requested.

• Ensure all units are inspected on an annual basis 120 days prior to lease renewal.

• Inspect all units upon vacating and submit report to rental manager for inclusion in deposit settlement.

• Coordinate with Property Manager/Rental Manager/Assistant Manager to ensure that units are correctly accounted for in the system (vacant vs. occupied) and that units are ready to red dot on a timely basis.

• Ensure emergency response is provided on weekends, evenings and holidays and participate in the coverage schedule. Notify the answering service of the on-call schedule.

• Maintain adequate records of preventive maintenance work, work orders, apartment refurbishing, annual inspections, purchase orders and overtime reports; submit reports on a timely basis to the PD/PM.

• Ensure all equipment is maintained and serviced pursuant to the recommendations of the manufacturer and the schedule set by the Corcoran Management Company.

• Ensure that hall, stairwell, outside and common area lights are checked regularly and any lighting that needs to be replaced is completed on a timely basis.

• Constantly be aware of potential safety problems and make necessary corrections if possible or bring to the attention of the PD/PM. Important areas of concern are walkways, stair treads, lighting and locks. Always be aware of uneven surfaces or worn materials.

• Responsible for key control system in accordance with CMC policy.

• Keep accurate records and files on contracts and suppliers, their services and products, as well as all utility shut-offs, both for the buildings and individual units.

• Ensure maintenance staff are in uniform while on the job and that all work is done in a safe and professional manner, including using appropriate safety gear at all times.

• Coordinate the snow removal effort; ensure all efforts are made to open up the property in a timely manner and that hazardous conditions do not exist. Maintain snow removal logs.

• Ensure that grounds are properly maintained and mowed; coordinate the annual landscape program.

• Maintain paperwork and vendor records; consistently utilize the invoice system technology to process invoices.

• Follow company policies and procedures at all times, including wearing appropriate company uniform and following property safety techniques and protocols.

• Complete required trainings as assigned.

• Attend required meetings.

REQUIRED EDUCATION/EXPERIENCE:

High School Diploma or equivalent combination of education/experience. Minimum of 3 years of trade experience or general building maintenance. Working knowledge of the equipment used in this job, including electrical and mechanical systems. Ability to read, write, and communicate in English. Ability to follow detailed instructions. Ability to pass background screening, Drug and Alcohol screening, and Physical and Agility tests at the time of hire and throughout employment.



Monday through Friday 8:00 am-4:30 pm
On-call Rotation

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