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Medical Records Clerk

1 month ago

Englewood, United States Progressive Spine & Orthopaedics, LLC Full time
Job DescriptionJob DescriptionMedical Records Clerk


Progressive Spine and Orthopaedics is seeking a MEDICAL RECORDS CLERK to join our busy orthopedic practice.


SUMMARY: Assembles, reviews, and maintains patient files and medical records in a confidential and accurate manner following established policies and protocols; supports activities of medical records department.


DUTIES AND RESPONSIBILITIES:

  • Retrieves medical records promptly upon request for nurses, physicians, front office personnel, hospital floors, and/or other authorized individuals; tracks/monitors record’s location and return.
  • Reviews incoming medical records documents including but not limited to diagnostic reports, visit notes, physician/nursing/practitioner notes, admission/transfer/discharge forms, certification/re-certification documentation, care plans, treatment plans, authorization forms, medication records, and insurance forms/records; sorts and files in appropriate records in a timely and accurate manner.
  • Identifies late, incomplete, or inaccurate documentation and, in accordance with established protocols, reports to individual(s) responsible for completion/accuracy of documentation; tracks return of such documentation.
  • Completes requests for copies of medical records and mails as appropriate; coordinates charge record/invoice for medical record copies when appropriate.
  • Closes medical records according to established protocols; purges charts annually and stores appropriately; maintains accurate record of stored files and destruction schedules.
  • Monitors fax machine and distributes documents as necessary.
  • Assembles charts and creates new blank charts according to established protocol.
  • Prepares for insurance and regulatory agency chart audits by pulling charts to be reviewed and assuring that charts are complete and in good order.
  • Assures that all medical record information is protected and kept confidential; protects all medicalrecord information from loss, defacing, or destruction before retention period ends.
  • Verifies census daily; prepares and distributes census reports.
  • Assists with admission process as needed including but not limited to assembling admission packets, processing admission records in a timely and accurate manner, completing/verifying all information on admission records.
  • Audits medical records as needed.
  • Assists with data entry as needed; prepares reports and correspondence as needed
  • Performs general clerical duties including but not limited to typing, photocopying, faxing, and mailing as needed.
  • Answers telephone and responds to requests/inquiries in a timely and professional manner as needed.
  • Performs other related duties as assigned by management.

QUALIFICATIONS:

  • High school diploma or equivalent.
  • One to two years related experience or equivalent.
  • Knowledge of medical terminology.
  • Commitment to excellence and high standards
  • Excellent written and oral communication skills
  • Strong organizational, problem-solving, and analytical skills
  • Ability to manage priorities and workflow
  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
  • Acute attention to detail
  • Ability to work independently and as a member of various teams and committees
  • Strong interpersonal skills.
  • Ability to deal effectively with a diversity of individuals at all organizational levels.
  • Ability to understand and follow written and verbal instructions.

COMPETITIVE PAY

Job Type: Full-time

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Englewood, NJ 07631: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Medical records: 2 years (Required)

Work Location: In person


At Progressive Spine & Orthopaedics, we are committed to maintaining a safe and drug-free workplace. As part of our hiring process, all candidates who receive a job offer will be required to undergo a pre-employment drug test and background check. These steps are essential to ensure the safety and well-being of our employees and patients.