Administrative Coordinator

5 days ago

San Diego, United States Home Start Inc Full time
Job DescriptionJob Description

Position: Administrative Coordinator

Classification: Non-Exempt / Fulltime


Home Start’s vision is for every child to have a safe, stable, and nurturing home. Guided by our mission to assure the safety and resiliency of children by strengthening families and their communities, Home Start, Inc., a non-profit child abuse prevention, and treatment agency has strengthened and developed San Diego’s families and communities since 1972.

Job Summary: The Administrative Coordinator represents the office in all functions and must possess excellent administrative skills, keen judgement, discretion, and diplomacy. This position is located and the main office and requires superior organizational and interpersonal skills. The Administrative Coordinator provides support for facilities, IT, and invoice processing while managing day to day office workflows.

Duties & Responsibilities:

  • Assistant to Chief Operations Officer.

  • Board of Directors Liaison - ordering meals, email correspondence, and creation of Board packets.

  • Recording, producing and distributing minutes of agency meetings.

  • Facilities management - Oversight of space allocation, needs, moves, general labor oversight, vendors, etc.

  • Oversight of agency IT operations including but not limited to computers, printers, copiers, fax machines, servers, agency network, e-mail, network back-up, phone system, etc.

  • Purchasing and tracking agency inventory including software, IT equipment, supplies, and furniture.

  • Coordination of agency all staff meetings and events.

  • Creating new employee badges, ordering business cards, and creating and distributing staff directories.

  • Managing internal contracts between Human Resources and staff including key checkout agreements and property agreements.

  • Managing agency cell phone policy and distributing cell phones and air cards as needed.

  • Archiving central files on site and at off-site storage facility.

  • Developing, implementing, and updating improved office and departmental procedures.

  • Overseeing and ensuring that the office administrative functions are effectively carried out.

  • Performing difficult, complex, technical, and/or specialized office support work, which requires the exercise of independent judgment, the application of technical skills, and a detailed knowledge of the activities and procedures specific to the department or unit to which assisting.

  • Perform a variety of administrative support duties such as negotiating pricing agreements with vendors for equipment, supplies, printing services and office equipment maintenance.

  • Processing bills and invoices for approval

  • Assisting in administrative tasks including report production, research and statistical analysis, composing correspondence and other documents, proofreading materials for accuracy, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation and spelling.

  • Administrative Coordinator

    3 weeks ago

    San Diego, United States Scripps Health Full time

    Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians. At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to...

  • Administrative Coordinator

    2 months ago

    San Diego, United States Channel Partners Group Full time

    We are looking for an Administrative Coordinator to join our company and act as a point of contact for our employees and vendors. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls and scheduling internal meetings. To be successful in this role, you should have excellent organization skills along...

  • Administrative Coordinator

    4 weeks ago

    San Diego, United States Ascend Full time

    Job DescriptionJob DescriptionCommercial Real Estate Administrative CoordinatorJob Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and...

  • Administrative Support Coordinator

    2 weeks ago

    San Diego, United States San Diego State University Full time

    **Job no**: 538957 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary The Administrative Support Coordinator II reports directly to the department chair and acts as lead for the...

  • Administrative Support Coordinator

    2 weeks ago

    San Diego, United States California State University Full time

    **Job no**: 538957 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Position Summary** The Administrative Support Coordinator II reports directly to the department chair and acts as lead for...

  • Administrative Coordinator

    2 weeks ago

    San Diego, United States Intilify INC Full time

    **Job Title**:Administrative coordinator **Job Locations**:San Diego, CA 92123 **Shift time**:(8:30am-5pm), Mon-Fri **Contract duration**: 16 weeks + possible extension **Guarantee hours**: 40 hours **Start Date**: 05/06/2024 **Roles and responsibilities**: - Responsible for entering & maintaining admission information for patients into the electronic...

  • Administrative Coordinator

    3 weeks ago

    San Diego, United States Intilify INC Full time

    **Job Title**:Administrative coordinator **Job Locations**:San Diego, CA 92123 **Shift time**:(8:30am-5pm), Mon-Fri **Contract duration**: 16 weeks + possible extension **Guarantee hours**: 40 hours **Start Date**: 05/06/2024 **Roles and responsibilities**: - Responsible for entering & maintaining admission information for patients into the electronic...

  • Administrative Coordinator

    2 weeks ago

    San Diego, United States UC San Diego Health Full time

    Payroll Title: - PROJECT POLICY ANL 2 - Department: - SCH OF PHARMACY AND PHARM. SCI - Hiring Pay Scale - $27.16 - $36.93 / Hour - Worksite: - La Jolla - Appointment Type: - Career - Appointment Percent: - 100% - Union: - Uncovered - Total Openings: - 2 - Work Schedule: - Days, 8 hrs/day, Monday-Friday**#128285 Administrative Coordinator***:Extended...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Vestis Full time

    Overview:The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...

  • Sdys Administrative Coordinator

    4 weeks ago

    San Diego, United States San Diego Youth Symphony and Conservatory (Nonprofit) Full time

    **Job Title**:SDYS Administrative Coordinator** Reports to: SDYS Program Manager and SDYS Production and Operations Manager Status: Full-Time (non-exempt) Supervises N/A Schedule: 40 hours/week, Monday through Friday, Thursday evening rehearsals, occasional other days/evenings required, some flexibility for hybrid work from home...

  • Administrative Coordinator

    2 months ago

    San Diego, United States Vestis Full time

    Overview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...

  • Administrative Coordinator

    4 weeks ago

    San Diego, United States Vestis Full time

    Overview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...

  • Administrative Coordinator

    3 months ago

    San Diego, United States Affinity Development Group Full time

    Job DescriptionJob DescriptionSUMMARY The Administrative Coordinator for the Program Specialist Group (PSG) will be customer service driven, a team player and be able to multi-task and thrive in a fast-paced environment. This role will be a pivotal part of the Program Specialist Group and will be responsible for managing e-mail correspondence, surveys, and...

  • Administrative Coordinator

    3 weeks ago

    San Diego, United States Scripps Health Full time

    Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians. At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to...

  • Administrative Coordinator

    2 months ago

    San Diego, United States Vestis Corporation Full time

    On site Payroll responsibilities: Support the Payroll Group Processor in the processing of payroll weekly including, but not limited to, the tracking time and attendance, reporting commissions, and other related payroll in accordance with company pol Payroll, Administrative, Coordinator, Processor, Support, Manufacturing, Accounting, Management

  • Administrative Coordinator

    4 weeks ago

    San Diego, United States Aramark Uniform Services Full time

    Overview: The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on how to effectively complete all required tasks. The Administrative Coordinator is a multi-faceted...

  • Department Coordinator

    1 week ago

    San Diego, United States San Diego State University Full time

    **Job no**: 538392 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) Position Summary The Department Coordinator in the College of Education will provide coordination and administrative support...

  • Department Coordinator

    1 week ago

    San Diego, United States California State University Full time

    **Job no**: 538392 **Work type**: Staff **Location**: San Diego **Categories**: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location) **Position Summary** The Department Coordinator in the College of Education will provide coordination and administrative...

  • Administrative Coordinator

    1 week ago

    San Diego, United States Scripps Health Full time

    Scripps Health Administrative Services supports our five hospitals and 19 outpatient facilities, which treat half a million patients annually through 2,600 affiliated physicians. At Scripps Health, you will experience the pride, support, and respect of an organization that has been repeatedly recognized as one of the nation’s Top 100 Places to...

  • Facilities Workplace Administrative Coordinator

    3 weeks ago

    San Diego, United States TCWGlobal Full time

    Facilities Workplace Administrative Coordinator San Diego, CA 92130 (*Onsite. Local candidates only) $35-43hr (Weekly pay + Benefits) 10 month contract (Excellent potential for extension & permanent) Full-time: M-F 8am-5pm PST Our client recognizes that their exceptional employees are vital to their success. Their work is rewarding both professionally and...