Senior Meeting Planner

3 weeks ago

Miami, United States Blueprint Creative Group Full time
Job DescriptionJob DescriptionJob Type: Contractor
Salary is commensurate with experience and would be competitive with what the market sets
Location: Remote (USA ONLY)
ROLE Blueprint Creative Group (BP), as strategic planners, address our client’s business objectives using whatever means necessary whether that be business planning and transformation, brand positioning, business development, innovation, training and development, or digital modernization.
Client retains us to create business transformation beyond communications planning by discovering which business and marketing KPIs we can improve or impact. To achieve this, our Company is seeking to fill this position.
About the Opportunity:We are seeking a highly organized and detail-oriented Senior Meeting Planner to join our team and support the Director of Meetings & Conferences in planning and executing large conferences and expos.Responsibilities:
  • Work collaboratively with the Director of Meetings & Conferences to plan and execute all aspects of client conferences and expos.
  • Assist with the development and management of the project plan, budget, and timeline.
  • Manage specific vendor relationships, including catering, audio/visual services, technology, and other event logistics.
  • Assist with speaker relations, including invitations, travel arrangements, and presentation logistics.
  • Coordinate the development and execution of marketing and promotional materials for the event.
  • Oversee the registration process for attendees and exhibitors, ensuring a smooth and efficient experience.
  • Manage the event website and mobile app content, working with designers and developers.
  • Support the development and execution of the onsite event operations, including logistics, staff management, and ensuring a positive experience for attendees.
  • Collect and analyze event data, assist with the preparation of post-event reports, and contribute to recommendations for future improvements.
  • Conduct surveys and manage feedback from attendees and stakeholders.
  • Stay up-to-date on industry trends and best practices for event management technology.

Qualifications:
  • Bachelor's degree in Business Administration, Event Management, Marketing, or a related field (preferred).
  • Minimum 5+ years of experience in event planning and execution.
  • Proven experience in managing logistics, budgets, and deadlines for large-scale events with 1000+ attendees.
  • Strong communication, interpersonal, and organizational skills.
  • Ability to work independently and manage multiple tasks simultaneously.
  • Proficient in Microsoft Office Suite and project management software.
  • Experience with event registration platforms and mobile app development a plus

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