Assistant Director, Alumni Relations

4 weeks ago

New York, United States Manhattan College Full time
Job DescriptionJob Description

Assistant Director, Alumni Relations

Job Summary: This position reports to the Director of Alumni Relations and assists the Director in developing and implementing programs, events, benefits, and resources designed to inform and engage Manhattan College Alumni by involving Manhattan College alumni with the College. In addition, the Assistant Director of Alumni Relations assists with planning reunions and regional and affinity group activities for alumni locally and nationwide.

Responsibilities: Oversees the planning, organization, marketing, coordination, and evaluation of engagement strategies and events, particularly related to reunion, young alumni, students, and parent programs. Collaborates with the Director of Alumni Relations to enhance alumni engagement and strengthen relationships with the college community

Duties: Assist the Director of Alumni Relations in planning and executing college and alumni events; support the planning and coordination of various regional, professional, cultural, and athletic events; coordinate the involvement of alumni in the planning, implementation, and management of comprehensive chapter and affinity programs; enlist, motivate and train a corps of volunteers committed to successful alumni programming; provide leadership for communication programs, in particular the design and production of marketing materials (invitations, programs, briefing documents), social media posts, monthly e-newsletters, website maintenance, and other regular correspondence.

The duties include, but are not limited to, preparing, planning, and executing events and providing follow-up reports and correspondence for staff and volunteers. The Assistant Director will make arrangements for Alumni Society meetings; gather information for entry into the alumni database; create databases; create and maintain multiple calendars; design e­ newsletter, emails, and Web pages; update content regularly; design and monitor online registration and community activities; assist in the production of online, offline marketing materials, social media posts, and event programs; assist with the preparation and organization of the onsite registration process, and provide budget support. Applicants must be detail-oriented with a devotion to accuracy, an aptitude for numbers and analysis, and approaching problems proactively with a sense of urgency, creativity, and resourcefulness. The ability to multitask and strong customer service skills are essential. The candidate must possess outstanding planning, organizational, and management skills. Must prioritize and successfully manage several projects while communicating regularly with the Director and colleagues in college advancement. Must thrive in a fast-paced environment and work efficiently with a varying amount of direction. Must demonstrate strong interpersonal skills and confidently engage high-level alumni with poise and self-confidence. The successful candidate will assist the director in establishing the annual operating budget and strategies, hiring student workers, and working collaboratively with other campus offices and with the Alumni Society Board for programs involving alumni.

Some travel and occasional weekends/evenings are required. A valid driver's license and access to a reliable automobile are required.

Hours: Monday – Friday, 9:00 am to 5:00 pm (evenings and weekends and some travel required)

Preferred Qualifications & Skills:

  • Three years’ experience working in alumni relations, advancement, volunteer engagement, special events, meeting planning
  • Flexibility to work outside of regular business hours - peak event periods require additional hours, including evenings, weekends, and some travel
  • Ability to interact comfortably, tactfully, and effectively with donors, volunteers, internal constituencies
  • Excellent oral, written, interpersonal, and administrative skills and the ability to speak in public
  • Superior writing, editing, and proofreading skills
  • Demonstrated ability to work collaboratively with a dynamic team
  • Experience working in alumni relations and (or) event planning
  • A self-starter committed to follow-through
  • Strong computer skills, including proficiency in MS Office, Raiser's Edge/NXT constituency database, Banner, NetCommunites, and all social media platforms. Dreamweaver, HTML, Photoshop, and Publisher; a plus
  • The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds

Salary Range: $60,000 To $65,000

Requirement and Education: A bachelor's degree in communications, marketing, public relations, or a related field. At least three years’ experience in event planning or demonstrated experience in professional alumni relations-related work.

Manhattan College is an independent Catholic coeducational institution in the Lasallian tradition. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Women and minorities are encouraged to apply. We are committed to a diverse campus community. AA/EO Employer M/F/D/V

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