Executive Assistant

4 weeks ago

Staunton, United States The Rehab Exchange, Inc. Full time
Job DescriptionJob Description**Job Overview:**
Our biggest client is seeking a dynamic and highly organized Executive Assistant to support the executives and enhance the efficiency of our healthcare investment company. The ideal candidate will possess strong analytical abilities, advanced skills in Microsoft Excel and Word, proficiency in project management, and excellent phone etiquette. As an integral part of our team, the Executive Assistant will play a key role in ensuring smooth office operations and providing vital support to senior management.
**Responsibilities:**
1. **Administrative Support:**
- Manage executives' calendars, schedule appointments, and coordinate meetings.
- Handle email correspondence, prioritize messages, and draft responses when necessary.
- Prepare reports, presentations, and other documents using Microsoft Word and Excel.
2. **Analytical Skills:**
- Utilize strong analytical skills to review and analyze data, providing insights and recommendations.
- Conduct research on industry trends, potential investments, and market opportunities.
3. **Project Management:**
- Assist in planning and executing various projects, ensuring deadlines are met and objectives achieved.
- Collaborate with team members to monitor project timelines and deliverables.
4. **Communication:**
- Serve as a point of contact between executives and internal/external stakeholders.
- Answer and manage phone calls professionally, conveying accurate information and directing inquiries appropriately.
5. **Documentation and Record Keeping:**
- Maintain organized and up-to-date filing systems for documents, contracts, and important records.
- Prepare and distribute meeting agendas, minutes, and action items.

Requirements1. **Educational Background:**
- Bachelor’s degree in business administration, Healthcare Management, or related field preferred.
2. **Experience:**
- Proven experience as an executive assistant or in a similar administrative role.
- Familiarity with the healthcare or investment industry is a plus.
3. **Technical Skills:**
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong analytical and problem-solving skills.
- Experience with project management tools is desirable.
4. **Communication Skills:**
- Excellent written and verbal communication skills.
- Professional phone etiquette and interpersonal skills.
5. **Organization and Time Management:**
- Exceptional organizational skills with the ability to prioritize tasks effectively.
- Detail-oriented and capable of multitasking in a fast-paced environment.

MINIMUM REQUIREMENTS:
Valid driver’s license.
Current auto insurance.
Must have ability to read, write and speak fluent English and relate well to all levels of contacts.
Exceptional interpersonal skills to collaborate effectively with patients, providers, family members and other team members.
Demonstrates a highly motivated, enthusiastic, and competitive approach to all activities.
Must be able to successfully complete a post-offer drug screen and physical examination as required.
He/She must be able to demonstrate a successful record of achieving or exceeding assigned goals.
Persons in this role must demonstrate the ability to always act professionally and with integrity in the representation of Blue Summit Companies. He/She must be able to succeed individually, but also be highly collaborative in the process of attaining the goals of the organization and/or each individual location.

Additional skills required for this position include creative and strategic thinking skills with the ability to propose innovative ideas and influence team members to explore innovative approaches. Candidate must demonstrate a genuine desire to serve older adults with a passion for health services is essential for success.
Demonstrates a highly motivated, enthusiastic, and competitive approach to all activities.
Possesses excellent verbal and written communication and presentation skills.
Strong Computer Skills including proficiency in Microsoft Office (Word, Excel, and PowerPoint). Ability to quickly learn and utilize other Management software.

Join our dynamic team and contribute to the success of a leading healthcare investment company. If you meet the qualifications and are ready for a challenging and rewarding role, we invite you to apply. Please submit your resume and a cover letter detailing your relevant experience and skills.

Job Type: Full-Time
Expected hours: No more than 31 per week
Schedule:
Monday to Friday
Shift availability:
Day Shift (Required)

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