Accounting Manager

Job DescriptionJob Description:

Campbell Clinic, founded in 1909 by Dr. Willis C. Campbell, is recognized as a national leader in sports medicine, pediatric orthopaedics, joint replacement, orthopaedic oncology, orthopaedic trauma, physical medicine and rehabilitation, urgent care, and surgery of the hand, hip, foot, knee, shoulder and spine. Our current team of specialists offer care at five outpatient clinics and two ambulatory surgery centers, as well as several hospitals throughout the mid south. You don’t become a world leader in orthopaedics without a great team. We provide an environment that offers challenging, stimulating and financially rewarding opportunities for both Campbell Clinic employees and our practice as a whole. We hope you will consider joining our team and becoming a part of the Campbell Clinic family. Our Mission: To provide unsurpassed patient care while being recognized as the leader in teaching and research in the profession of orthopaedic surgery. POSITION SUMMARYOversees all accounting (general ledger, accounts payable, payroll, fixed assets) functions, as well as tax, financial reporting, and related accounting/financial activities for all corporate entities including Campbell Clinic PC, Campbell Surgery Center, and Campbell Foundation. Annual budgets total $150+ million (Clinic), $70+ million (Surgery Center) and $1+ million (Foundation).Reports on the financial affairs of the corporation, which includes but is not limited to performing accounting functions, statistical and financial analysis and interpretations, research and other duties in support of the financial and accounting activities of the organization.Responsible for preparation of and accuracy of financial statements and related management reports, as well as responding to external auditors, inquiries, and management letters. This position also actively involved with budget development, maintenance, and monitoring.Oversees acquisition of approximately $4.0 million value in supplies and outside services contracts. Maintains access to sensitive financial and other company information, and controls company purchasing functions. ESSENTIAL FUNCTIONS Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. Essential Functions Statement(s)Verifies and enters details of transactions of journals from data sources such as invoices, checks, inventory records, cash receipts and requisitions. Develops for review by CFO and posts one time and recurring journal entries, including year-end transactions. Balances accounting records and compiles reports on cash receipts and expenditures, accounts payable and receivable, profit and loss, cash flow statements and related financial reports. Ensures daily work is promptly and accurately complied, posted, and reconciled to appropriate general ledger and subsidiary accounts. Reconciles Balance Sheet accounts on an annual basis by the designated timelines and follows through to resolve any reconciliation items. Maintains chart of accounts and accounting software, including systematic updates, backups and maintenance; in coordination with CFO, develops and revises chart of accounts as necessary to meet corporation and departmental requirements. Serves as internal “expert” in MAS0 accounting software and provides in-service to other employees and departments to maximize use and efficiency of software. Works with external accounting and audit firms, and banking representatives Reconciles checking and other accounts on regular basis; develops for review by CFO account analysis and reconciliation. Prepares and distributes as applicable departmental and company financial reports; researches supporting documentation in analyzing actual and budgeted performance. Prepares depreciation schedules, sales and use tax schedules and reports. Maintains the fixed assets, inventory and financial systems. Manages and reconciles fixed assets, accumulated depreciation and depreciation expense. Develops, implements and manages asset control systems and period inventory of assets. Prepares local, state, and federal forms and tax reports pertaining to property, and general financial information. Prepares preliminary financial statements and associated variance analysis; analyzes and prepares various financial reports for review by CFO. Prepares monthly financial packages (financial statements and associated reports) for each corporation – Campbell Clinic, Campbell Surgery Center, and Campbell Foundation. Maintains accounting, accounts payable, payroll and related records and files in accordance with accepted business standards and regulations. Maintains records of stock purchases and sales; records and safeguards stock certificates, certain assets and associated documents. Verifies accuracy and integrity of accounts payable, accounts receivable, cash receipts, and payroll functions and systems. Periodically conducts internal audits to insure accuracy and integrity of financial transactions and functions. Develops and monitors accounting controls, and provides assistance to departments in designing automated and manual systems, implementing internal controls and accounting/reporting procedures, developing company and departmental statistics and other metrics, designing/preparing special reports, and interpreting financial data. Researches data and other records, and conducts financial analysis of projected and current projects and programs. Analyses reimbursement, charge, and cost structure; including cost benefit analysis and quantitative assessment of various business lines/services. Develops and maintains statistical records and associated analysis of performance compared to historical, budgeted, and other comparative data. Assists in development of annual budget; prepares supporting schedules and research and assists CFO in analyzing actual performance relative to internal and external measures. Allocates annual budget to respective departments and fiscal periods. Assists in development and preparation of annual operating budgets. Monitors costs and expenses. Assists with budget preparation and financial analyses. Interacts with senior management to plan long range goals, policies and budget related to supply, equipment, and outside contract purchasing. Develops and monitors each location and department in maintenance, flow and completion of financial records, including receipts, billings, and payments in order to establish and maintain accurate record from which accounting cycle and financial reports produced Directs the operations of the accounting department; prepares financial reports, including annual plan and operating budgets; ensures complete, accurate and timely completion of financial statements and accounting records for all corporate entities, and prepares analysis of operations for management. Oversees the preparation of periodic internal financial statements for CC, CSC, and CF, all supporting schedules, and related notes and periodic reports, for both internal and external and regulatory agencies to ensure accuracy and compliance with generally accepted accounting principles and regulatory requirements. Responsible for producing accurate financial statements by the designated deadlines, including analyses of revenues and expenses and explanations of variances between budget and actual performance Oversees the acquisition and purchase of all supplies and equipment for clinic. Establishes inventory levels and monitors usage of supplies to insure availability and cost effective quantities on hand. Evaluates vendor pricing contracts on at least an annual basis; more frequently if deemed necessary. Evaluates and recommends supply and equipment acquisitions; negotiates vendor selection and pricing. Assists CFO with special projects such as financial analysis, interpretation of data, reimbursement and related research. Utilizes accounting, statistical, quantitative, and IT knowledge and experience to accomplish objective of position. Researched special topics, including new accounting requirements, and prepares reports or presentations. Ensures payroll reports and records are completed and maintained in accordance with regulations and standard business practices. Oversees corporate payroll functions for CC, CSC and CF. Reconciles A/P, G/L and payroll accounts monthly. Responsible for the operation and maintenance and supervision of the general ledger processing system. Responsible for proper posting, reconciliation and maintenance of all G/L accounts including the preparation of appropriate subsidiary accounts and depreciation and amortization schedules. Responsible for security procedures and compliance and physical security of sensitive equipment and records maintained in the department. Complies with record retention schedules of accounting and payroll records. Regular and predictable attendance Ability to work in a cooperative manner with others POSITION QUALIFICATIONS Competency Statement(s)/Mental Demands • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. • Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics. • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. • Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results. • Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others. • Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills. • Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. • Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. • Cost Consciousness - Works within approved budget; Contributes to profits and revenue; Develops and implements cost saving measures; Conserves organizational resources. • Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values. • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. • Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. • Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. • Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. • Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours SKILLS & ABILITIES Education: Bachelor's Degree (four year college or technical school) Experience: Five (5) or more years of experience in general accounting; thorough knowledge of accounting principles and practices and demonstrated ability to prepare, read, and interpret financial statements Computer Skills: Computer expertise in applicable programs, preferably including Microsoft Word, Microsoft Excel, MAS90, FRX and ADP. Other Requirements: Prefer experience in medium size ($50+ million annual revenues) firm; health care experience strongly preferred.Demonstrated experience in management and supervision of accounting personnel well developed relationship management skills with external finance professionals.Knowledge of current principles and practices of for profit and not for profit accounting, including fund accounting, principles of budget preparation and control,

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